EMPLOYMENT OPPORTUNITY
Administrative Assistant Niisoonag
Contact / Full-Time Position
The ADMINISTRATIVE ASSISTANT
is responsible for administrative support relating to the development and implementation of the Niisoonag Partnerships Residential School Project and Investigations and support for survivors, their families, and communities. The position will assist with planning, scheduling, documenting, and facilitating meetings, as well as assisting with other tasks such as developing briefing notes and memos, developing proposals, and contract procurement. Due to the sensitivity of this work, the Administrative Assistant should possess knowledge of the Residential School System and the impacts of intergenerational trauma and be able to perform work with compassion and professionalism.

DUTIES:
Provide clerical administrative support to the team
Coordinate and communicate with survivors, community leaders, and contractors to schedule interviews and videography.
Responsible for logistics of meetings, including scheduling, travel, accommodations, meeting space, food and beverage arrangements, arranging for and setting up equipment, etc.
Responsible for agendas and minutes of meetings.
Develop and prepare correspondence and communication materials.
Prepare updates and prepare reports for funders and stakeholders.
Develop memorandums, briefing notes, presentations, proposals, publications, and reports.
Respond to general inquiries and provide direction to appropriate resources and information.
Support contractual activities to ensure legal and financial requirements are met.
Research related initiatives and ensure the team is provided with new and up to date information.
Assist with purchases, obtain quotes, complete cheque requisitions, and handle invoicing.
Compile data, statistics, and other information to inform decisions and reporting.
Track all incoming calls and actions taken.
Respond to telephone and electronic inquiries,



direct inquiries to the appropriate person, screen calls, and determine priority level.
Greet visitors, ascertain the nature of their business, and direct them to the appropriate person.
Track members' issues and concerns, working with the team to ensure they are addressed.
Ensure confidentiality and security of files.
Follow policies and procedures.
Perform other duties as assigned.

QUALIFICATIONS:
Ontario Secondary School Diploma (Grade 12)
Certificate or Diploma in business administration or equivalent combination of education and experience
Minimum of three years progressively responsible administrative experience
Exceptional customer service skills
Exceptional communication skills
Exceptional problem solving skills
Experience in advanced keyboarding, word processing, and other computer applications such as PowerPoint, spreadsheets, internet;
Knowledge of effective office procedures
Knowledge of basic accounting
Knowledge of records management techniques
Provide a current CPIC
Experience in advanced keyboarding, word processing, and other computer applications such as PowerPoint, spreadsheets, internet
Valid Ontario Driver’s License and own reliable transportation
Proficiency with Excel, computer software and office equipment
Ability to work as a team in a fast-paced environment

Other Requirements:
Valid driver’s license with a explicit driver’s abstract and reliable transportation.
Clear Vulnerable Sector Check.

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job, and you just might be the right candidate!

Qualified Serpent River First Nation members or Indigenous applicants

Attn: Human Resources – Administrative Assistant Nisoonag

195 Village Road, Cutler Ontario, P0P 1B0 Email: [email protected]

By: November 6, 2026 by 4:00 pm

#J-18808-Ljbffr

📌 Administrative Assistant Niisoonag (Ontario)
🏢 Serpent River First Nation
📍 Ontario