Classification & Regular Hours
Hours per Week: 35

Salary Grade 16

The base salary will be $76,490 - $109,190 per annum. Starting salary will be aligned with the successful candidate’s experience, skills, and demonstrated qualifications.

Please note, this position is a 2-year temporary full-time contract opportunity.

About Western
Considered Canada's most beautiful University, Western's main campus spans 400 acres of Gothic-style buildings mixed with modern LEED-certified capital structures providing an idyllic environment for our community of scholars. The university is located in London, Canada, a safe, vibrant and welcoming community of more than 350,000 people serving as a regional medical and industrial hub for southwestern Ontario.

About Us
Facilities Management is responsible for the planning, development, engineering, construction, operation, maintenance, and stewardship of all the buildings, infrastructure, sites, and services within Western's campus community. Our integrated team provides excellence in creating and maintaining Western’s facilities and in serving the community. Our vision is to be recognized as the leader in facilities management among research-intensive universities worldwide.

Responsibilities
The Project Coordinator (Construction Specialist) will be accountable to work closely with internal and external parties on a variety of facilities construction and renovation projects on behalf of Facilities Management ("FM"). The role will provide expertise in all areas of project execution, control and successful delivery. The Project Coordinator will manage the creation of project plans for each project and will ensure the achievement of project outcomes within the established timelines and budgetary constraints. The role will define deliverables, metrics, identify resource requirements, manage project roles, meet training needs and provide customer satisfaction and reporting to ensure the quality of project deliverables. The Project Coordinator will lead the tendering process for these projects including the issuance of consultant agreements, construction contracts, purchase requisitions, work orders and invoice approvals.



The role will prepare and present updates to key groups throughout project lifecycles and support the development and delivery of key university communications related to the project implementation.

Qualifications
Education:

Diploma in Engineering, Architectural Technology, or Interior Design OR Certificate of Qualification as recognized by Skilled Trades Ontario

Equivalent combination of relevant education and experience may also be considered

Bachelor’s and/or Master’s degree in Engineering, Architecture, Interior Design, or relevant discipline is preferred

Project Management Professional (PMP) Certification would be an asset

Experience:

5 years of project management experience in construction or renovation, successfully managing small to medium-sized projects

Experience in a large, complex, institutional environment is preferred

Knowledge, Skills & Abilities:

Thorough knowledge of Ontario Building Code, Ontario Occupational Health and Safety Act, guidelines, and regulations

Project management skills to align projects with strategic goals and operational objectives, ensure team roles are clear, milestones are communicated, and deadlines are met

Organizational skills to manage multiple activities/projects

Demonstrated in-depth knowledge of techniques for planning, managing and coordinating projects that involve a variety of parties

Ability to handle diverse situations, multiple and complex projects, and rapidly changing priorities

Knowledge of common project obstacles and necessary controls and contingency plans that will help address them

Ability to establish effective routines for excellent communication with all members of the team to maximize productivity





Communication skills with the ability to converse with, write reports for, and deliver presentations to all levels of the organization

Professional manner, tact, diplomacy, sensitivity, and discretion in dealing with various parties and colleagues, including solid negotiation, facilitation, and conflict resolution skills

Sound judgment and decision making ability with a willingness to employ a consultative and collaborative approach to addressing issues and making decisions

Strong business acumen with an ability to influence, motivate, and inspire with or without positional authority

Critical thinking and discernment to assess and scope areas for improvement and an ability to offer creative solutions

Strong customer service skills to understand customer needs and expectations and provide excellent customer service directly and indirectly to meet or exceed expectations

Self-driven, independent thinker who is highly motivated and possesses an intrinsic passion for quality

Demonstrated commitment to ongoing learning and career development

Background Checks
Please note, successful applicants may be required to produce a current police information record check from a police service, as well as a current, clean driving abstract prior to commencing employment.

Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone (phone hidden).

Please Note:
This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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📌 Project Coordinator (Construction Specialist) (Ontario)
🏢 Western University
📍 Ontario