Company Overview

The O'Dwyer Group is a vertically integrated transport fleet services and temperature control solutions provider with over 50 years of combined expertise. Our operations span three divisions: transport temperature control, transport fleet services, and transport equipment rental and leasing. We support clients across the transportation and logistics industry with a strong focus on reliability, customer service, and technical excellence.

Job Overview

The O'Dwyer Group is hiring a Project Coordinator to support a variety of business and technology projects. In this role, you will work closely with the Project Manager to coordinate project activities, support organizational change initiatives, prepare communications and training materials, maintain documentation, and keep assigned tasks and deliverables moving forward. If you are highly organized, adaptable, and comfortable managing multiple priorities in a fast-paced environment, we would love to hear from you!

This is a flexible support role, and responsibilities will vary based on project needs and priorities established by the Project Manager. You will support project execution and administration, while the Project Manager retains overall accountability for project planning, priorities, decisions, deliverables, and outcomes.

Responsibilities

Project Coordination

- Support the Project Manager by updating task trackers, logs, action registers, stakeholder lists, and status-report inputs based on assigned priorities.
- Assist with coordinating project meeting and workshop schedules, documenting minutes and decisions, and following up on assigned actions.
- Monitor assigned milestones, deliverables, and action items; flag overdue items, risks, and unresolved issues to the Project Manager for direction and decision-making.

Organizational Change Management Support

- Support the Project Manager by maintaining change calendars, readiness trackers, stakeholder records, feedback logs.
- Assist with survey setup, distribution, response tracking, reminders, and consolidation of results.
- Assist the Project Manager with stakeholder engagement, employee readiness, communications,



adoption activities, and change-impact documentation.
- Coordinate assigned content review and publishing activities under the direction of the Project Manager.
- Draft communications in line with the OCM plan.

End User Training and Platform Documentation Support

- Support the Project Manager by coordinating training schedules, invitations, attendance, materials, recordings, completion tracking, and follow-up communications.
- Provide flexible training and logistics support for system rollouts, process changes, employee onboarding, and other assigned initiatives.
- Draft IT training documentation and user guides
- Assist with documenting agreed processes and maintaining templates, working instructions, and finalizing project records as directed by the Project Manager.

SharePoint Support

- Support the Project Manager by drafting and maintaining assigned SharePoint pages, document libraries, and routine content updates.
- Assist with review, approval, publishing, and quality-control workflows, with final direction and approval remaining with the Project Manager or designated approver.

IT Vendor and Administrative Support

- Support the Project Manager with consultant and vendor meetings, schedules, deliverable tracking, and routine follow-up.
- Assist with timesheet collection, invoice tracking, meeting logistics, and organized record-keeping, while the Project Manager retains overall oversight and approval responsibility.
- Provide flexible coordination and administrative support across other projects, workstreams, and priorities assigned by the Project Manager.
- Complete invoice tracking documentation for IT spend in line with current process

Requirements

- One to three years of experience in project coordination, change management,



communications, training administration, business operations, or a related coordination role.
- Experience coordinating meetings, schedules, documentation, action tracking, stakeholder communications, and project deliverables.
- Proficiency with Microsoft 365, including Teams, SharePoint, Planner, To Do, Excel, Word, PowerPoint, and Outlook.
- Experience supporting ERP or business system implementations, organizational change initiatives, training programs, or technology adoption projects is considered an asset.
- Demonstrated ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and high-quality work.
- Ability to identify issues, take initiative, recommend practical improvements, and complete assigned tasks with minimal supervision.

Qualifications:

- Post-secondary diploma or degree in Business Administration, Communications, Information Technology, or a related field; equivalent experience may be considered.
- Solid organizational, prioritization, and time-management skills.
- Exceptional attention to detail and commitment to quality.
- Proactive, resourceful, and solution-oriented approach.
- Strong written and verbal communication skills, with the ability to prepare clear communications and documentation for different audiences.
- Demonstrated initiative, accountability, and ownership of assigned responsibilities.
- Adaptability and willingness to support changing priorities across multiple projects and business functions.
- Ability to work independently while recognizing when to seek guidance or escalate risks, issues, and decisions.

At The O’Dwyer Group we take pride in knowing that our progress begins with our team members. We provide a supportive working atmosphere with training and career advancement opportunities.

We thank all applicants; however, only those selected for an interview will be contacted. Upon request, disability-related accommodations are available for all candidates in the selection process.

Pay: $60,000.00-$70,000.00 per year

Benefits:

- Work from home

Work Location: Remote

📌 Project Coordinator (Greater Toronto Area)
🏢 The O'Dwyer Group
📍 Greater Toronto Area