We are looking for a highly organized, motivated, and detail-oriented Real Estate & Administrative Assistant to join our growing team.

The ideal candidate will have excellent communication skills, strong administrative abilities, and the confidence to manage multiple responsibilities in a fast-paced professional environment.

This role involves supporting real estate transactions, property management coordination, client communications, and daily office operations.

We are seeking someone who is proactive, dependable, a quick learner, and capable of taking ownership of assigned tasks with minimal supervision.

Key Responsibilities

Real Estate Administration

- Prepare and organize real estate agreements, offers, leases, amendments, and transaction documents.
- Assist with property listings, MLS updates, appointments, and showings.
- Maintain accurate client and transaction records.
- Monitor deadlines, conditions, closing dates, and follow-ups.
- Coordinate with clients, real estate agents, lawyers, and other professionals.
- Assist with marketing activities and database management.

Property Management & Coordination

- Schedule property inspections, maintenance appointments, and service requests.
- Coordinate with contractors, cleaners, locksmiths, and other vendors.
- Prepare property reports, quotations, invoices, and documentation.
- Maintain organized property files and records.
- Track ongoing work orders and ensure timely completion.
- Assist with property occupancy, possession, and maintenance coordination.

General Office Administration

- Answer incoming calls and manage professional email correspondence.
- Maintain office calendars, appointments, and daily schedules.
- Prepare reports, letters, spreadsheets,



and other documents.
- Organize electronic records and maintain accurate filing systems.
- Assist with invoicing, data entry, and administrative reporting.
- Follow up on pending tasks and communicate updates to management.
- Support the team with daily operational requirements.

Qualifications & Requirements

- Minimum 1–2 years of administrative or office experience preferred.
- Experience in real estate, property management, or a related industry is an asset.
- Excellent written and verbal English communication skills.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook.
- Robust organizational and multitasking skills.
- Ability to prioritize work and meet strict deadlines.
- Professional telephone etiquette and client service skills.
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Reliable, punctual, responsible, and willing to learn.

What We Are Looking For

- A self-motivated individual who takes initiative.
- Someone who can manage multiple files and responsibilities simultaneously.
- A professional with strong follow-up and problem-solving abilities.
- Someone who understands the importance of deadlines and accountability.
- A team player with a positive attitude and willingness to grow.
- An individual who can adapt quickly to changing priorities.

What We Offer

- Full time, stable employment.
- Professional and supportive office environment.
- Training and opportunities to develop new skills.
- Exposure to real estate and property management operations.
- Opportunities for qualified growth and additional responsibilities.

Pay: $35,700.00-$40,000.00 per year

Benefits:

- On-site parking

Work Location: In person

📌 REAL ESTATE & ADMINISTRATIVE ASSISTANT (Brampton)
🏢 POS PROPERTY MANAGEMENT
📍 Brampton