Overview

The Inventory & Logistics Assistant keeps product, purchasing, and shipment information accurate and moving. You will create and maintain items in our system, raise and process purchase orders, track inbound containers from the supplier through ocean, rail, and road, run stock checks, and give the sales team and our clients reliable ETAs. You will work closely with the Shipping Manager, Sales, Purchasing, and Accounting. We currently use QuickBooks and Fishbowl and will be moving to Microsoft Dynamics 365 Business Central.

KEY RESPONSIBILITIES

Key Responsibilities

- Create and maintain item/SKU and inventory records.
- Create and process purchase orders and confirm pricing, quantities with suppliers.
- Monitor open POs and follow up with suppliers on production and dispatch.
- Track inbound shipments and provide updated ETAs.
- Coordinate with suppliers, freight forwarders, customs brokers, and trucking companies.
- Maintain shipping and purchasing documentation, including bills of lading, commercial invoices, and packing lists.
- Match purchase orders, receipts, packing lists, and invoices and resolve discrepancies.
- Receive inbound inventory accurately and maintain inventory records.
- Record damaged or non-conforming materials and assist with claims.
- Coordinate delivery appointments and monitor shipment delays.
- Provide shipment and order updates to Sales and clients.
- Maintain organized purchasing, shipping, and receiving records.

Qualifications

Required

- 2+ years of experience in inventory,



purchasing, logistics, or supply chain.
- Experience working with inventory, purchasing, or business management software.
- Working knowledge of import shipping, ocean containers, freight, and shipping documentation.
- Strong Excel skills, including XLOOKUP/VLOOKUP, pivot tables, filtering, and data cleanup.
- Strong attention to detail and organizational skills.
- Ability to manage multiple POs, shipments, and priorities simultaneously.
- Strong communication and follow-up skills.

Assets

- Experience with ERP or inventory management systems such as Fishbowl, QuickBooks, Dynamics 365 Business Central, NetSuite, SAP Business One, or Sage.
- Experience with Microsoft Dynamics 365 Business Central or ERP implementation/data migration.
- Experience in building materials, natural stone, tile, or landscaping products.
- Education in Supply Chain, Logistics, Business, or a related field.
- Familiarity with CBSA import processes and customs brokers.

What We Offer

- $22.00–$25.00 CAD/hour, based on experience.
- Full-time, permanent position.
- Hands-on experience in international purchasing and logistics.
- Exposure to ERP systems and our transition to Microsoft Dynamics 365 Business Central.
- Opportunity to grow with a growing North American distributor.

WORKING CONDITIONS

- In office at our Bolton, ON office and warehouse, Monday to Friday.
- Mainly office-based in BOLTON, ON.

Pay: $22.00-$25.00 per hour

Work Location: In person

📌 Inventory & Logistics Assistant (Bolton)
🏢 STONEARCH
📍 Bolton