About McMillan LLP

McMillan LLP is a leading Canadian business law firm serving public, private and not-for-profit clients across key industries in Canada, the United States and internationally. Our Toronto office is looking for an organized, proactive Administrative Assistant to keep our practice groups running smoothly.

Location: Toronto, Ontario (hybrid, [X] days in office)
Employment type: Full-time, permanent
Compensation: CAD $40,000 – 43,000 per year, plus perks

The role

Reporting to the Office Services Manager, you will provide administrative support to a team of lawyers and law clerks. You are the person who keeps calendars accurate, documents moving and clients well looked after, in a fast-paced, deadline-driven environment.

Key responsibilities

- Manage complex calendars, schedule meetings and coordinate boardrooms, video calls and catering
- Draft, format and proofread correspondence, memos and legal documents
- Open, maintain and close client files in the document management system
- Record and submit time entries; prepare and track client accounts and disbursements
- Make travel arrangements and process expense reports
- Answer calls, greet clients and respond to inquiries professionally and confidentially
- Coordinate with records, accounting, IT and other support teams
- Provide back-up support to other assistants as needed

Qualifications

- 2+ years of administrative experience,



ideally in a law firm or other professional services environment
- Post-secondary education in office administration or a related field, or equivalent experience
- Advanced skills in Microsoft Word, Outlook and Excel; experience with document management and time-entry systems is an asset
- Excellent written English, attention to detail and proofreading skills
- Strong organization, with the ability to juggle competing priorities and deadlines
- Discretion and sound judgment with confidential information
- A collaborative, service-oriented approach
- French is an asset

What we offer

- Competitive salary and annual performance review
- Comprehensive health, dental and life insurance from day one
- Group RRSP with employer matching
- Hybrid work arrangement
- Paid vacation and personal days
- Professional development and tuition support
- Wellness programs and a collaborative team culture

McMillan LLP is committed to an inclusive, barrier-free workplace and welcomes applications from all qualified candidates. Accommodations are available on request at any stage of the recruitment process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Please let us know how we can support you.

Pay: $40,000.00-$43,000.00 per year

Benefits:

- Extended health care

Work Location: Hybrid remote in Toronto, ON M5J 2V8

📌 Administrative Assistant (Toronto)
🏢 McMillan
📍 Toronto