Job Description

We are seeking a highly organized, proactive, and detail-oriented Executive & Administrative Assistant to provide day-to-day administrative and operational support to an independent consultant managing multiple clients, projects, and business priorities.

The ideal candidate is resourceful, dependable, and capable of managing competing priorities with minimal supervision. This position requires someone who is comfortable taking initiative, maintaining organization, and ensuring important tasks, communications, and deadlines are not overlooked.

This is a varied role with opportunities to take on additional responsibilities over time.

Key Responsibilities

Calendar & Schedule Management

- Manage calendars, coordinate meetings, and schedule appointments.
- Organize daily and weekly schedules to ensure priorities are addressed.
- Monitor upcoming meetings, deadlines, and commitments.
- Coordinate scheduling with clients and external contacts.

Email & Correspondence Management

- Monitor, organize, and prioritize incoming emails.
- Draft, proofread, and prepare professional email correspondence.
- Flag urgent communications and follow up on outstanding responses.
- Maintain organized inboxes and correspondence records.

Task & Project Coordination

- Maintain task lists, action trackers, and project deadlines.
- Track outstanding deliverables and follow up on assigned action items.
- Assist with coordinating multiple projects and client commitments.
- Provide regular updates on upcoming deadlines and outstanding priorities.

Research & Document Preparation

- Conduct online research and summarize findings.
- Prepare, format, and proofread letters, reports, presentations, and other business documents.
- Assist with compiling information for proposals, applications, and project materials.
- Organize research findings and supporting documentation.

General Administrative Support

- Maintain organized electronic files, folders, and records.
- Assist with meeting preparation, agendas, and notes as required.




- Support general business administration and coordination.
- Assist with additional administrative and operational tasks as needed.

Qualifications

- Previous experience in an administrative assistant, executive assistant, or similar role is preferred.
- Excellent written and verbal communication skills.
- Strong organizational skills and exceptional attention to detail.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar, Drive).
- Ability to manage multiple tasks and deadlines simultaneously.
- Robust research, problem-solving, and time-management skills.
- Comfortable working independently with minimal supervision.
- Ability to handle confidential and sensitive information professionally.
- Willingness to learn new software, tools, and administrative systems.

Ideal Candidate

We are looking for someone who is:

- Proactive: Takes initiative and identifies what needs to be done without constant direction.
- Highly Organized: Enjoys creating systems, maintaining structure, and keeping track of details.
- Detail-Oriented: Produces accurate, polished work and follows through on commitments.
- Resourceful: Can independently research information, solve problems, and find solutions.
- Adaptable: Comfortable supporting multiple projects and shifting priorities.
- Reliable: Consistently meets deadlines and communicates effectively.
- Professional: Exercises discretion and maintains a high standard of written communication.

Compensation & Work Arrangement

- Pay: $27.00 per hour.
- Employment Type: Part-time, hourly.
- Flexible working arrangements.
- Remote/hybrid work opportunities.
- Potential for additional hours and responsibilities as the role develops.

How to Apply

Please submit your resume along with a brief introduction outlining your relevant experience and why you believe you would be a good fit for this position.

We are particularly interested in candidates who are naturally organized, take initiative, and enjoy supporting a fast-paced professional environment.

Pay: $25.00-$27.00 per hour

Expected hours: 15.0 – 35.0 per week

Work Location: Hybrid remote in Langley, BC

📌 Administrative Assistant (Langley)
🏢 Consulting
📍 Langley