Faculty of Social Work

Position number: 37270

Date posted: October 28, 2026

Job details

Research Finance Assistant - AA1 (AESES)

New Regular Continuing Full-Time (Budget Funded)

Full-time:

Yes

Permanent:

Yes

Work schedule:

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary:

$27.52 to $38.37 per hour ($50,086.40 to $69,833.40 per annum)

Expected Start Date

December 1, 2026

Trial/Probation period:

840 hours worked

For more information please contact: Melanie Jung - [email protected]

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING:

- Undergraduate degree in Finance, Accounting, or related discipline is required.

EXPERIENCE:

- A minimum of one-year direct experience is required.
- Experience in financial administering with research grants is preferred.
- Experience with using UM Financial Systems/Software including Aurora Finance, Banner, Concur, EPIC, RAPID and UM Plan, would be preferred.
- An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

- Proficiency and experience in the use of HR, Financial and Accounting Software is required.
- Must possess the ability to independently complete detailed financial reports and process financial transactions with a high degree of accuracy and attention to detail.
- Proficiency in administering research grants is required, including the capacity to interpret and apply relevant guidelines and regulations effectively.
- Excellent communication skills, both verbal and written, are required.
- Must demonstrate the ability to communicate clearly and respectfully with colleagues at all levels, as well as with researchers, students, and members of the public.
- Diplomacy and tact are required qualities for maintaining effective working relationships and managing sensitive matters discreetly.
- Outstanding organizational skills are required.
- The ability to prioritize tasks appropriately, especially when faced with competing demands, is vital to ensuring prompt and efficient completion of critical responsibilities is required.
- The role demands the ability to proactively stay informed of university policies and procedures, ensuring that all responsibilities are performed effectively and in compliance with institutional requirements.
- Upholding confidentiality at all times is required.
- Satisfactory work record, including satisfactory attendance and punctuality, is required.

Key responsibilities

- Provide clerical and financial support to faculty members regarding research activities, including financial tasks relating to conferences.
- Provide administrative and financial support to Faculty researchers.




- Financial reporting to various governments and granting agencies as per research agreements and contracts.
- Set up, monitor and maintain grant, special projects, research start-up, contracts and endowment funds.
- Monitor end dates of research, TLEF and Research Development funds for extensions
- Follow up on Internal Research forms for fund set up.
- Quarterly reconciliation of research grant funds to ensure accuracy of transactions.
- Reconciliation of gift card and cash honorariums, providing attestations from the Dean as appropriate.
- Reconciliation of cash advances for Researchers.
- Verification of financial information for reporting purposes as required.
- Process Independent Contractors Agreement related to research and endowment funds in EPIC as required.
- Maintain accurate and up-to-date financial records according to the records management process for research compliance, audit requirements and financial policies (FIPPA/PHIA).
- Maintain accurate and up-to-date payroll information files on research and endowment funds.
- Monitor Research Assistants' Contract end dates and follow up to extend contracts if needed.
- Process Faculty members' Concur claims related to research and endowment funds.
- Verify payroll authorizations for staff paid on grant or endowment funds.
- Distribute financial reports for research funds to faculty members on a quarterly basis and schedule follow-up meetings with researchers accordingly.
- Review spending of TLEF and Endowment funds to advise Business Manager and primary signing authorities.
- Review commitments and remove incorrect entries and residuals.
- Monitor Research Assistant Appointments and keep researchers informed of end dates of appointments.
- Prepares journal entries, ID charges, payroll adjustments and budget transfers as required.
- Prepare signing authority forms and update FYMFORS table regularly if requested by Business Manager.
- Adheres to cash handling and credit card policies and regulations. Monitor other sites to be compliant with University Policy.
- Informs the Business Manager if there is action to be taken.
- Order supplies, process contracts as required.
- Process business and expense claims, guest traveller and cash advances for faculty members and funds via Concur.




- VISA purchases and monthly reconciliation of VISA statements.
- Prepares Non-Employment Payments to Individuals and Non-Employment Elder Payments and files backup documents accordingly.
- Processes cash deposits and invoices for collection, keeping accurate records of deposits.
- Crosstrain and acts as backup as required.
- Assists with the preparation of other financial forms – access forms for new & existing employees for Aurora, Concur, EPIC, and Signing Authority.
- Coordinate the recruitment of research assistants for professors’ grant-funded projects.
- Manage fellowship appointments for research-funded master's and PhD students.
- Prepare and process forms related to changes in appointments, including terminations.
- Working with the Conference Organizing Committee and other Faculty support staff, act as main liaison and assistant to help coordinate conferences or special events as they relate to research duties and University policy or procedures.
- Communicate with the organizing committee for financial aspects.
- Track and record conference registrations.
- Deposits, maintain registration, ensuring compliance with University policy.
- Process registrations (Bambora, PSI-DSS, cheque or cash) for conferences hosted or organized by the Faculty of Social Work, keeping accurate records in the database
- Travel bookings, process business and travel expense claims in Concur for the faculty researchers.
- Assist with venue contracting and other conference-related items.
- Other duties as assigned.

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [email protected] or (phone hidden). Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

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🏢 University of Manitoba
📍 Winnipeg