The Administrative Alliance are a team of recruitment experts with over 60 years of combined experience. We are skilled at matching administrative professionals with their career goals. Please visit our website: https://www.masongroup.ca/administrativealliance/

Our client is a major Canadian retailer with a diverse portfolio of well-known brands and 100+ retail locations across Canada. They are looking for a detail-oriented PropertyManager – Commercial Lease Administration to join their team and take ownership of the day-to-day management and administration of a large commercial real estate portfolio.

This is a highly analytical role with a strong focus on commercial lease management, lease administration, financial tracking, and landlord relationships. The ideal candidate will have experience working on the tenant/retailer side of commercial real estate, managing a large portfolio of retail locations and ensuring the organization is fully leveraging its lease rights and obligations.

Key Responsibilities

- Manage and administer a portfolio of 100+ commercial retail leases across multiple brands and locations.
- Review, interpret, and manage commercial lease agreements, amendments, renewals, assignments, and related documentation.
- Monitor critical lease dates, including renewals, options, expiries, rent increases, and other contractual obligations.
- Maintain accurate lease data and ensure all portfolio information is current and properly documented.
- Review and validate landlord invoices, operating costs, property taxes, rent adjustments, and other occupancy-related charges.
- Analyze CAM/operating cost reconciliations, annual escalations,



and other landlord charges to identify discrepancies and ensure compliance with lease terms.
- Track and manage tenant obligations and landlord obligations throughout the lease lifecycle.
- Work closely with landlords, property managers, legal teams, finance, accounting, construction, and internal business stakeholders.
- Support lease negotiations by providing relevant lease information, financial analysis, historical data, and contractual details.
- Assist with lease renewals, extensions, relocations, closures, assignments, and other portfolio transactions.
- Prepare regular portfolio reports, financial analyses, lease summaries, and management presentations.
- Maintain detailed records and documentation for the entire commercial lease portfolio.
- Use Excel extensively to analyze portfolio data, track financial obligations, identify trends, and support decision-making.
- Ensure compliance with internal processes, lease requirements, and applicable company policies.

Qualifications & Experience

- 5+ years of experience in commercial real estate, property management, lease administration, or a related field.
- Strong preference for candidates with tenant-side commercial lease experience, particularly within retail, multi-site, or corporate environments.




- Experience managing a large portfolio of commercial leases is highly preferred.
- Strong understanding of commercial lease structures, including base rent, additional rent, CAM/operating costs, property taxes, escalations, options, and renewals.
- Experience reviewing and interpreting commercial lease agreements and amendments.
- Advanced/high proficiency in Microsoft Excel is mandatory. Candidates should be comfortable working with large datasets, financial calculations, reporting, formulas, and data analysis.
- Strong analytical and numerical skills with exceptional attention to detail.
- Excellent organizational and time-management skills with the ability to manage multiple deadlines across a large portfolio.
- Solid communication and relationship-management skills, particularly when dealing with landlords and external property managers.
- Ability to work independently while collaborating effectively with cross-functional teams.
- Experience in a retail or multi-location corporate environment is an asset.
- Post-secondary education in Real Estate, Business Administration, Finance, or a related discipline is an asset.

Pay: $85,000.00-$90,000.00 per year

Benefits:

- Casual dress
- Company events
- On-site parking

Application question(s):

- Are you willing to complete an Excel assessment prior to be considered for the role?

Experience:

- overseeing commercial leases on the tenant side : 5 years (required)
- overseeing leases as a tenant: 5 years (required)
- Microsoft Excel at an advanced level: 5 years (required)

Work Location: In person

📌 Commerical Portfolio Leasing Coordinator(as a tenant) (North York)
🏢 The Administrative Alliance
📍 North York