Administrative / Executive Assistant – Automotive Industry & Marketing

Company: Auto Fleet Inc. (Auto Fleet Complete)
Location: Calgary, Alberta
Job Type: Full-Time
Work Location: In Person

About Auto Fleet Inc.

Auto Fleet Inc. is a growing automotive service company in Calgary, offering comprehensive bumper-to-bumper automotive solutions, including mechanical repairs, auto body services, maintenance, detailing, and specialty automotive services.

We are seeking an experienced, highly organized, professional, and marketing-savvy Administrative / Executive Assistant to support our management team, oversee daily office operations, maintain excellent customer relationships, and assist with the company's marketing and business growth initiatives.

The ideal candidate will have a minimum of 3 years of administrative experience within the automotive industry, along with practical experience in marketing, social media management, and customer engagement.

We are looking for a proactive individual who can confidently manage administrative responsibilities while helping strengthen our brand, attract new customers, and support business growth.

Key ResponsibilitiesAdministrative & Executive Support

- Manage front desk operations and provide a welcoming, professional experience for customers and visitors.
- Handle incoming calls, emails, customer inquiries, and business correspondence.
- Organize management schedules, meetings, appointments, reminders, and follow-ups.
- Assist executives and management with daily administrative and operational responsibilities.
- Prepare invoices, receipts, payment records, and business documentation.
- Perform basic bookkeeping and maintain accurate financial and administrative records.
- Order automotive parts, coordinate with suppliers, track deliveries, and follow up on outstanding orders.
- Coordinate service appointments and communication between customers, management, suppliers, and technicians.
- Maintain organized digital and physical business records.
- Follow up on outstanding invoices, customer requests, appointments, and operational matters.

Marketing & Social Media Management

- Assist in planning and executing the company's marketing and promotional activities.
- Manage and regularly update company social media accounts, including Facebook, Instagram, TikTok, and other relevant platforms.
- Create, schedule, and publish engaging social media posts, promotional content, and marketing campaigns.
- Assist with digital advertising campaigns, including Facebook Ads,



Instagram Ads, and Google Ads.
- Support customer acquisition initiatives designed to attract new customers and encourage repeat business.
- Help develop promotional offers, seasonal campaigns, and service advertisements.
- Monitor social media messages, comments, customer inquiries, and online engagement.
- Assist with Google Business Profile updates, online reviews, and the company's digital reputation.
- Coordinate marketing materials, photography, videos, and promotional content with internal teams or external providers.
- Support local marketing partnerships, influencer collaborations, and community outreach initiatives.
- Track basic marketing performance, customer inquiries, campaign engagement, and promotional results.
- Assist with website content updates, email marketing, and customer follow-up campaigns.
- Identify opportunities to improve brand awareness, customer satisfaction, and business visibility in Calgary.

Qualifications & RequirementsRequired Qualifications

- Minimum 3 years of administrative experience within the automotive industry.
- Previous experience in an automotive repair shop, dealership, auto body shop, or automotive service environment.
- Practical experience in marketing, social media management, or digital business promotion.
- Strong understanding of automotive office operations, customer service, and industry terminology.
- Experience with invoicing, bookkeeping, parts ordering, and supplier communication.
- Excellent organizational, multitasking, and time-management skills.
- Robust written and verbal communication skills.
- Professional, confident, and customer-focused attitude.
- Proficiency in Microsoft Office, email, and general office software.
- Ability to work independently, take initiative, and manage multiple priorities.

Preferred Qualifications

- Experience with Meta Business Suite, Facebook Ads, Instagram Ads, or Google Ads.
- Experience using Canva or similar marketing design platforms.
- Familiarity with Google Business Profile, digital marketing, and basic SEO principles.
- Experience creating engaging social media content, including reels, videos,



and promotional posts.
- Experience with customer relationship management (CRM) systems.
- Familiarity with automotive shop management or accounting software.
- Experience supporting marketing campaigns, customer retention programs, or business development initiatives.

What We're Looking For

We want someone who is more than just an administrative assistant.

We are looking for a dependable, motivated, resourceful, and business-minded professional who can become a key member of our management support team.

The successful candidate will be someone who:

- Takes ownership of responsibilities and follows through without constant supervision.
- Keeps the office organized and operations running efficiently.
- Communicates professionally with customers, employees, suppliers, and business partners.
- Understands the importance of customer satisfaction and long-term relationships.
- Brings creativity, initiative, and fresh ideas to marketing and promotional activities.
- Can balance administrative responsibilities with marketing and business development support.
- Is genuinely interested in contributing to the company's long-term growth and success.

Why Join Auto Fleet?

At Auto Fleet, we believe in professionalism, teamwork, accountability, and delivering outstanding automotive services.

This position offers the opportunity to work closely with management, contribute to important business decisions, participate in marketing initiatives, and play a meaningful role in the continued growth of our company.

We value employees who demonstrate commitment, initiative, reliability, and a strong work ethic.

How to Apply

Interested candidates are invited to submit their resume along with a brief description of:

- Their previous administrative experience within the automotive industry.
- Their experience with marketing, social media management, or digital advertising.
- Any relevant automotive software, marketing platforms, or business management systems they have used.

Important: A minimum of 3 years of automotive administrative experience is required. Candidates with both automotive administrative and marketing experience will receive priority consideration.

Join Auto Fleet Inc. and become part of a growing automotive business in Calgary!

Pay: $30,000.00-$50,000.00 per year

Benefits:

- Casual dress
- Company car
- Company events
- On-site parking
- Relocation assistance
- Store discount

Work Location: In person

📌 Administrative / Executive Assistant – Automotive Industry (Calgary)
🏢 Auto Fleet Complete
📍 Calgary