Make your next move an expert one.

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

About You

As Office Administrator, you are responsible for supporting the day-to-day operations of our Regina office by providing exceptional customer service, reception, administrative and office support to the Real Estate Management Services and Brokerage teams. You are highly organized, professional and proactive, ensuring the office runs smoothly while delivering a positive experience for clients, tenants, visitors and colleagues.

In this role, you will…

- Serve as the first point of contact by answering and directing incoming calls, greeting visitors and coordinating with internal team members.
- Accept and process tenant payments, including cash, cheques and pre-authorized debit transactions.
- Process invoices, remittances, corporate payables and office chargebacks, while maintaining petty cash records.
- Manage incoming and outgoing mail, courier services and office correspondence.
- Maintain key tracking systems, meeting room booking calendars and administrative records.
- Monitor shared departmental inboxes and provide administrative support to Brokerage and REMS teams.
- Order and maintain office and kitchen supplies and coordinate with vendors regarding office equipment, telecommunications and office maintenance needs.
- Support the preparation of marketing materials, newsletters, listings and mailouts while ensuring adherence to Colliers branding standards.
- Ensure meeting rooms,



kitchen facilities and shared office spaces are organized, professional and ready for daily use.
- Provide exceptional customer service to clients, tenants, visitors and internal stakeholders while contributing to the overall success of the office.

What you bring:

- Business Certificate or equivalent education.
- Previous experience in customer service, office administration, reception or administrative support roles.
- Proficiency with Microsoft Office Suite.
- Experience with real estate software such as Yardi, MRI or similar systems would be an asset.
- Strong communication and interpersonal skills, with excellent verbal and written English.
- Exceptional organizational, time management and multitasking abilities.
- Ability to prioritize competing demands, meet deadlines and maintain accuracy in a fast-paced environment.
- Professional, discreet and able to handle confidential information appropriately.
- Independent, self-motivated and collaborative, with the ability to work both independently and as part of a team.
- High degree of professionalism, initiative and commitment to excellent customer service.

Make your next move an expert one and join us as we lead the industry into the future.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at [email protected].

Job Types: Full time, Permanent

Benefits:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match

Work Location: In person

📌 Office Administrator (Regina)
🏢 Colliers
📍 Regina