Job Overview

We are seeking a dynamic and highly organized Office & Service Coordinator to join our team! In this vital role, you will oversee daily office operations, coordinate administrative functions, and ensure smooth service delivery across departments. Your energetic approach will help foster a productive work environment, enhance team collaboration, and maintain efficient office workflows. The ideal candidate is proactive, detail-oriented, and possesses excellent communication skills to manage a variety of administrative and clerical tasks with enthusiasm and professionalism.

Responsibilities

- Supervise front desk operations, including greeting visitors, managing multi-line phone systems, and maintaining professional phone etiquette.
- Schedule & coordinate service appointments.
- Daily service advising - parts pricing, service quoting & invoicing.
- Warranty invoicing & submissions.
- Oversee clerical duties such as filing, data entry, record keeping, and document management using tools like Sage 50 and other office software.
- Manage vendor relationships and vendor management processes to ensure timely procurement of supplies and services.
- Assist with budgeting tasks by tracking expenses, preparing reports,



and supporting financial documentation related to office operations.
- Maintain a clean, organized office setting by overseeing filing systems and ensuring compliance with organizational policies.
- Proven supervising experience in an office or administrative setting is essential.
- Demonstrated proficiency with Sage accounting software.
- Strong front desk experience with excellent communication skills and professional demeanor.
- Background in automotive service advising required.
- Prior office experience that includes clerical responsibilities like filing, data entry, and general administrative support.
- Excellent organizational skills with the ability to multitask efficiently while maintaining attention to detail.
- Must have a valid drivers license

Join us to be part of a vibrant team dedicated to delivering exceptional service while fostering a positive work environment! We value energetic professionals who thrive on organization, teamwork, and continuous improvement—help us keep our office running smoothly every day!

Pay: From $25.00 per hour

Expected hours: 42.5 per week

Benefits:

- Casual dress
- Dental care
- Extended health care
- Store discount

Work Location: In person

📌 Service Advisor & Office Coordinator (Rutland)
🏢 Rutland Auto Repair
📍 Rutland