Executive Assistant

Location: Edmonton, Alberta

Are you an experienced administrative professional who enjoys a varied role, takes pride in staying organized, and can be trusted to handle sensitive matters with the highest level of discretion?

An established group of organizations with operations across Canada is seeking an Executive Assistant to provide comprehensive support to the President and Executive Office.

This is a diverse and hands-on position offering the opportunity to take ownership of a wide range of personal, corporate, administrative, financial, and operational responsibilities. The successful candidate will play an important role in keeping day-to-day activities organized and ensuring the smooth operation of the Executive Office.

Position Overview

We are looking for a highly organized, detail-oriented, and dependable professional who can manage competing priorities, work independently, and handle confidential information with professionalism and sound judgment.

The role includes both personal and corporate responsibilities, including financial management, property and vehicle oversight, and extensive corporate support.

Primary Responsibilities

Personal Assistance

- Handle personal finances, including bill payments and bank communications, and maintain financial records.

Corporate Administration

- Supervise two administrative assistants and manage work assignments.
- Manage payroll reporting and vacation tracking.
- Reconcile corporate credit card expenses, prepare expense reports, and maintain accurate financial records.
- Support legal projects, maintain corporate and legal files, and communicate with legal counsel on trademarks and other corporate matters.

Corporate Services & Compliance

- Oversee compliance with vehicle and facility licenses, technician licensing, and company fleet registrations.
- Oversee property and vehicle insurance renewals, prepare comparative summaries, and manage insurance documents.




- Organize documents for tax preparation, communicate with the accountant, and ensure timely tax payments.
- Coordinate long service awards, holiday activities, and employee recognition events.

Fleet & Equipment Management

- Coordinate company vehicle sales, transfers, registrations, and ensure all documentation is accurate.
- Oversee maintenance and repair schedules for corporate vehicles and equipment.
- Manage the electronic logging system and coordinate logistics for core runs, equipment deliveries, and hot shot services.

Qualifications

- Post-secondary education in Business Administration and/or Property Management would be considered an asset.
- Proficient in basic accounting principles, including accounts payable, accounts receivable, budgeting, and financial reporting.
- Advanced knowledge of Microsoft Office applications, including Excel, Word, and Outlook.
- Strong written and verbal communication skills.
- A high level of integrity, confidentiality, and professionalism is essential.
- Valid driver’s license with an acceptable abstract, as some travel may be required.

What We Offer

- Competitive wages.
- Continuing educational funding.
- Career advancement opportunities.
- A rewarding team environment.

Benefits

- Company-paid premiums for employees and eligible family members.
- Health and extended health insurance.
- Dental insurance.
- Family life insurance.
- Travel insurance.
- Onsite parking.
- Employee recognition program.

Interested?

If you are a proactive and resourceful qualified who enjoys taking ownership, balancing a variety of responsibilities, and being a trusted support to senior leadership, we would like to hear from you.

Please submit your resume through this posting.

Job Types: Full-time, Permanent

Benefits:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care

Education:

- DCS / DEC (preferred)

Work Location: In person

📌 Executive Assistant (Edmonton)
🏢 Important Group
📍 Edmonton