Manage executive calendars, travel arrangements, and meeting logistics while supporting senior management with accurate, timely administrative coordination. Maintain discretion across priorities and confidential information.

As an Executive Assistant, you will help senior leaders and stakeholders stay coordinated across business activities. Responsibilities include preparing meeting materials, tracking follow-ups, reconciling travel expenses, coordinating visitors, and maintaining administrative procedures. Strong communication, professionalism, and attention to detail are essential.

Key Responsibilities:

- Manage calendars, meeting logistics, and preparation for executives
- Organize management meetings and coordinate required follow-ups
- Arrange travel and reconcile cash and credit card purchases




- Coordinate visitors and support day-to-day office operations
- Research and integrate office technologies where appropriate

Requirements:

- At least five years in executive or administrative support
- Extensive experience coordinating office operations and travel
- Ability to meet demanding schedules and tight deadlines
- Expert Microsoft Outlook, Excel, Word, and PowerPoint knowledge
- Skilled, accurate, proactive, and service-oriented approach

Use calendar management, travel coordination, office technology, and administrative judgment to strengthen executive effectiveness and business support.

📌 Executive Assistant Calendar Travel Coordination (Montreal)
🏢 Siemens Energy
📍 Montreal