Date posted: Existing Project Full time (Budget Funded) Full-time: Permanent: No 35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary:
$27.52 to $38.37 per hour ($50,086.40 to $69,833.40 per annum) Due to the significant cultural requirements of this position, this position is designated for Indigenous candidates who have experience working with Indigenous communities and organizations. Applicants must self-declare on their cover letter/resume as Indigenous (First Nation, Inuit, Metis). The successful candidate will be required to provide documentation confirming their Indigenous citizenship or membership prior to appointment. MINIMUM FORMAL EDUCATION/TRAINING: ~ Undergraduate bachelor’s degree or equivalent is required. One year of directly-related administrative experience Experience working with Indigenous communities and organizations Advanced proficiency with Microsoft 365 Experience working with University accounting software (Epic, Concur, Banner) Completion of a FIPPA and PHIA training program Must have strong Indigenous cultural awareness and knowledge. Demonstrated ability to maintain privacy and confidentiality with respect to communications and records to the extent protected under the law and statements of ethical practice is required. Ability to establish and maintain appropriate files, forms, records, databases, archival data files, and distribution lists is required. High degree of competency in word processing, spreadsheets, presentations, and online meeting software is required. Verify Indigenous citizenship using designated software in a high-volume, time-sensitive, and confidential environment and in accordance with the Affining Indigenous Citizenship/Membership (AIC) Policy. Interpret Affining Indigenous Citizenship/ Membership (AIC)



Policy during first stages of implementation Review, assess, and validate documentation submitted through the AIC online portal, applying established policy, procedures, and professional judgement to determine completeness and eligibility for verification. Assist and provide advice and expert guidance to applicants by assisting with policy interpretation, portal navigation, and documentation requirements. Administrative Support Liaise with University of Manitoba faculties, schools, and administrative units to gather information related to Indigenous programming and supports. Develop, maintain, and update a centralized database of contacts, programs, and services relevant to the AIC office. Compile, analyze, and generate reports, metrics, and statistical information to support decision‑making, operational planning, and continuous improvement initiatives. Maintaining a database of members and contacts. Preparing meeting materials and packages. Provide administrative support to the Manager and AIC team, including: Coordinating meeting logistics, drafting agendas, recording minutes, and following up on action items. Organizing travel, itineraries, and accommodation arrangements on an as needed basis. Establish and maintain filing systems, records, databases, and distribution lists in accordance with university standards. Develop and distribute internal and external communications materials.



Oversee the AIC teams financial and administrative processes, including: Monitoring budgets, tracking expenditures, and forecasting needs. Processing honoraria, travel reimbursements, and related payments. Using university systems such as Epic, Concur, and VIP for financial, purchasing, and payroll functions. Processing payroll documentation, monitoring vacation banks and sick banks, and creating payroll authorization reports. Ensure accuracy and completeness of documentation submitted for approval, including payroll and financial materials. Events and Outreach Collaborate with internal and external partners on the development of resources related to the AIC policy for students, staff, faculty, and community members. Plan, coordinate, and deliver presentations, workshops, consultations, and events (both virtual and in‑person). Maintain records of outreach activities, including attendance and presentation materials. Coordinate presentations across the university and external communities. Represent the AIC team at institutional committees, events, and community engagements as required. Identify and bring forward administrative or procedural barriers that may impact Indigenous communities and provide suggestions for improvement The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans,

📌 Policy Coordinator (Winnipeg)
🏢 University-of-Manitob
📍 Winnipeg