Follow us on LinkedIn Posting Reason: Replacement of a regular position Anticipated Duration in Months (for contracts and temporary assignments): Administrative Support # Faculty/Service
- Department: Dean's Office Date Posted (YYYY/MM/DD): About the Faculty of

Education:
The Faculty of Education, along with its commitment to the promotion, advancement and dissemination of knowledge in the field of education in general, is actively involved in teacher training. Located on the unceded ancestral lands of Algonquin peoples, the Faculty of Education is proud to promote equity, diversity, and inclusion. Reporting to the Intermediate Specialist of Academic Human Resources, the incumbent provides administrative support to the faculty’s departmental chair to ensure smooth office operations and support the implementation of activities and projects. Provides support for academic operations and for teaching staff recruitment activities while complying with the University’s procedures and regulations. Customer Service: Receives and screens correspondence and phone calls intended for the chair, determines their relevance and urgency to ensure follow-up, and informs the chair as necessary. Administrative Writing: Drafts and revises documents using templates and coordinates the translation of administrative correspondence on behalf of the chair. Organizes and coordinates meetings and committee meetings led by the chair and any other assigned meetings to ensure these meetings run smoothly. Travel Arrangements: Coordinates travel arrangements for the chair. Assembles the necessary documentation, follows up and collaborates with other uOttawa sectors to finalize the payment of invoices and the reimbursement of travel expenses. Recruitment of Teaching Staff: Coordinates logistics for hiring teaching staff,



including posting jobs and selecting, interviewing and onboarding candidates in order to support the department’s operational needs. Academic Operations: Performs a variety of tasks to support the department’s academic operations. Coordinates and controls classroom allocation based on enrollment projections (such as enrollment limits), professor’s needs and University regulations. Performs analysis and research, and compiles data, statistics and other information to produce reports to further the chair’s discussions, decision making, special projects and activities. Drafts and updates documents for internal use on procedures, processes and systems related to the incumbent’s responsibilities. Postsecondary education in administration and office technology or an equivalent combination of education and work experience Experience using computer systems and software such as Windows, word processing software, spreadsheets, databases, the internet and email Excellent communication, interpersonal and customer service skills Knowledge of the structures of uOttawa, the faculty and its programs of study, and the academic regulations is an asset Experience interpreting, explaining and applying policies and regulations Experience in bilingual administrative writing Ability to produce high quality work under pressure while meeting strict deadlines Bilingualism – English and French (spoken and written)



Planning: Organize in time a series of actions or events in order to realize an objective or a project. Help or serve others to meet their needs. The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work setting. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected], Canadians and permanent residents will be given priority. If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute. Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on

📌 Intermediate Administrative Assistant, Dean's Office (Ottawa)
🏢 University of Ottawa
📍 Ottawa