Our partner is looking for a Publishing Operations Virtual Assistant based in Canada. We are looking for a proactive and highly organized Virtual Assistant to support publishing operations and business administration for a growing consulting and publishing business. You will help coordinate the production of books through Amazon Kindle Direct Publishing (KDP), ensuring manuscripts and publication materials are accurately prepared and organized. The role also involves supporting the development of educational programs, webinars, online courses, and digital communities built around published content. You will work closely with leadership and external contributors to coordinate projects, track deadlines, and keep workflows running smoothly. AI tools such as ChatGPT and Claude will be part of your daily work, helping you streamline research, drafting, and administrative processes. This is an opportunity to contribute to a growing operation, develop your publishing expertise, and take on increasing responsibilities over time. The Publishing Operations Virtual Assistant will provide publishing, content coordination, and administrative support across several ongoing projects. Book Publishing & Amazon KDP Support Format and organize manuscripts using provided templates and publishing guidelines. Draft book descriptions and prepare categories and keyword research for review. Review materials for accuracy and completeness before submitting them for approval. Content & Educational Program Support Organize approved book content for use in webinars, online courses, and communities. Upload educational materials, recordings,



and resources to relevant platforms. Assist with webinar registration, scheduling, reminders, and follow-up administration. Repurpose approved book excerpts and educational materials into social media content. Maintain content calendars and related project documentation. Executive & Project Administration Track project schedules, outstanding tasks, and recurring deadlines. Maintain organized digital files, spreadsheets, and project records. Use ChatGPT and Claude to support drafting, research, organization, and repetitive workflows. Assist with routine executive administration and process documentation. The ideal candidate is an excellent communicator with strong organizational skills, practical publishing knowledge, and the ability to manage multiple tasks independently. Hands-on experience with Amazon Kindle Direct Publishing (KDP) is strongly preferred. Previous experience in executive administration, project coordination, publishing operations, or business support is required. Excellent written English, professional spoken English, and strong proofreading skills. Proficiency in Microsoft Word, Google Docs, Google Sheets, spreadsheets, and Canva.



Experience preparing manuscripts and publication-related materials is strongly preferred. Familiarity with online course or webinar administration is an advantage. training on the client's platform can be provided. Knowledge of social media content scheduling tools is an advantage. Audiobook production, basic video editing, and Lovable experience are additional assets. Excellent organization, time management, and project coordination abilities. Willingness to learn new software and business processes and take on increasing responsibilities. Availability for an initial commitment of 10-20 hours per week, with full-time availability preferred as the engagement may grow. Ability to work Monday through Friday with versatile daily hours to be agreed upon, taking the client's Central Time (CST) preferences into account. Competitive compensation rates. Weekly payments. Flexible

working hours
, with an initial commitment of 10-20 hours per week. Potential to increase contracted hours based on performance and business needs. Free training and professional upskilling opportunities. Access to a vibrant community of professionals. Opportunity to develop publishing, project coordination, and business operations skills through a potentially long-term engagement. Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR).

📌 Publishing Operations Virtual Assistant (Montreal)
🏢 Jobgether
📍 Montreal