Administrative Assistant, Paramedic Services Employment Status Permanent Full time The Administrative Assistant is responsible for front line representation of the Paramedic Services department and for providing administrative and clerical services, which may include financial accounting functions and payroll support. Date of Posting: Duration (if temporary): Administrative Assistant (Paramedic Services) Wage: $34.06
- $36.84 per hour (2026) Executive Assistant, Paramedic Services Other: General office environment.
Some travel throughout the City of Kawartha Lakes to attend meetings and events may be necessary in accordance with job requirements. NOTE: This posting is open for the first three (3) working days (until 11:59 pm on November 3, 2026) to employees who permanently hold this job title. If an Administrative Assistant applies within the first three (3) working days of this posting, the position will be awarded to the most senior Administrative Assistant applicant. Otherwise, the seven (7) day posting period will be honoured and all qualified applicants will be considered. Prepare and post Paramedic schedules in accordance with the Collective Agreement Responsible for administering employee schedules in Time Manager system, including creating and updating shift lines, adding and removing employees from the system, filling vacant shifts, coordinating time-off requests in consultation with leadership, and preparing monthly schedules in accordance with the Collective Agreement. Provide information in response to requests from the public and provides information requiring varying degrees of research and personal contact concerning the Department and its affairs, emphasizing customer service Act as a liaison between the public, Council, staff and other public or private agencies,



along with maintaining telephone, counter reception, and e-mail communication Review invoices and statements for accuracy related to the department and ensure that all invoices are properly coded, approved by senior staff and forwarded to Accounts Payable for payment Input payroll data, ensuring accuracy and completeness, check time card data, and maintain employee data records and databases Assist with scheduling annual and semi-annual training Responsible for inventory control and input and divisional data collection and input into various departmental and corporate computer systems Schedule appointments, meetings, book conferences/workshops, training, etc. and make travel arrangements Provide clerical support to various committees, including agenda preparation, printing and distribution, meeting attendance, minute preparation and required follow-up such as correspondence and drafting reports for final approval proof reads for accuracy, grammatical errors and completeness Collect and enter statistical data and calculate, and produce reports and statistical information for the Manager Maintain and update multiple department databases and provide related information and reports Research information and manage/assist with special projects Provide backup administrative assistant support to other divisions within the Department Support a variety of division related projects, such as research,



database management, ordering and distribution of supplies, promotional materials, etc. Occasional travel is required to attend meetings and training ~ Input payroll data, ensuring accuracy and completeness, check time card data, and maintain employee data records and databases Assist the Manager in preparation and monitoring of budgets for the division Design and develop forms, slides, manuals, poster-board displays, newsletters, pamphlets and other promotional material for distribution to staff, community professionals and the public, from handwritten or verbal information; determine layout and paste-up design using various word processing, graphic and desktop publishing software packages Coordinate and track staff vacation requests. Post-secondary diploma in Office Administration or a related field Minimum 3 years of related administrative office experience Office experience in the Paramedic Services field or related is preferred Demonstrated customer-service and interpersonal skills at a level to develop and to maintain cooperative/collaborative working relationships both within and outside the organization Excellent time-management skills with the ability to prioritize workload and meet deadlines, and the ability to deal with multiple demands Excellent organizational and administrative skills with the ability to work independently and in a team workplace Ability to demonstrate initiative consistently with commitment to quality improvement Demonstrated ability to understand and abide by municipal policies and procedures Demonstrated proficiency in Microsoft Office, the internet, and any other related software Applicants must also be prepared for skill testing as

📌 Administrative Assistant, Paramedic Services (Lindsay)
🏢 Kawartha Lakes
📍 Lindsay