External Funding Program Administrator

- Pay Rate: $54.14/hour, depending on experience
- Contract: Start Date2026-11-02End Date2027-11-02(1 year )
- Location: Burnaby , British Columbia
- Part time assignment : The hours will be determined by the hiring manager based on the workload. Typically workload will remain 15 hours per week approx including additional hours from time to time, subject to business needs

Raise is an External Funding Program Administrator on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader. Our Client, is one of the largest electrical energy suppliers in Canada.

Note: The primary pay rate is based on T4 classification; however, we will also consider applications from candidates interested in an INC classification, where applicable.

Description

The part time External Funding Program Administratorin this role will be responsible for the ongoing Smart Renewables and Electrification Pathways Program (SREP) external funding program for the Non-Integrated Areas (NIA) projects.Following an initial handover period, the successful candidate will independently take over day-to-day program administration, serving as 's primary day-to-day point of contact with NRCan. The role centers on a repeatable quarterly cycle of claims, progress reporting, supporting documentation, approvals, audit readiness, and funder coordination.

Responsibilities

- Funder Coordination & Relationship Management: Act as the organizations day-to-day point of contact with NRCan for SREP claims, reports, audit inquiries, agreement administration, reporting guidance, and tri-annual meeting preparation.
- Agreement & Policy Compliance:



Develop and maintain a thorough understanding of the SREP contribution agreement, claims guidance, and reporting expectations. Escalate interpretation, commitment, or policy issues to appropriate project or director-level stakeholders.
- Schedule & Milestone Management: Develop and maintain a quarterly reporting schedule, managing responsibilities and strict deadlines through March 2030.
- Cross-Functional Collaboration: Plan and coordinate with Project Managers, Cost Analysts, Schedulers, Finance, Contract Professionals, Environment, Human Resources, Indigenous Relations, NIA Planning and Strategy, Project Delivery, and NIA Directors to gather inputs for quarterly claims.
- Progress Reporting: Coordinate updates for quarterly progress reports, tracking project dates, performance metrics, jobs, task status, key equipment, subcontractors, permits, approvals, and the Inclusivity, Diversity, Equity, and Accessibility (IDEA) Plan alongside cost details.
- Claim Review & Audit Readiness: Review claim workbooks for completeness, accuracy, consistency, and compliance with guidelines. Maintain robust backup files, submission forms, and supporting documentation to ensure remains audit-ready and responsive to internal or external queries.
- Internal Approval Workflows: Coordinate internal review and approval workflows, preparing materials for Commercial Management,



Project Managers, and Directors to ensure timely submissions.
- Forecasting & Re-allocation: Maintain and update claims and contribution forecasts with project teams, identifying contribution amounts and funding re-allocation needs over the program lifecycle. Manage Agreement changes as needed.
- Commercial Management Support: Support broader Commercial Management activities based on business needs and candidate experience, such as business case development, funding applications, regulatory submissions (e.g., BCUC applications), and financial/risk analysis.

Qualifications

- Five (5) to eight (8) years of financial management work experience with a background in finance, project controls, cost analysis, financial reporting, project management, or a related field within a capital-project environment, including managing multi-stakeholder processes under fixed deadlines.
- Experience in business case development, decision analysis, discounted cash flow modeling, and financial/risk assessment.
- Experience facilitating the assessment and treatment of risks in large infrastructure projects.
- Experience preparing external funding applications and regulatory submissions.
- Skill in drafting concise decision-support documents based on complex technical, financial, and regulatory research.
- Strong command of detailed Excel workbooks, cost data, payment information, supporting documentation, and status-tracking tools. Familiarity with SharePoint, Microsoft Teams, Outlook, Word, and Excel is required.
- Comfort working with ambiguous requirements, interpreting guidance, and applying standards consistently across claims and documentation.

📌 External Funding Program Administrator (Burnaby)
🏢 Ian Martin Group
📍 Burnaby