The County of Grande Prairie builds on its natural environment and the entrepreneurial spirit of its citizens to provide an unmatched quality of life and opportunity for all. We offer a team-oriented and dynamic workplace where our values of Respectful, Strategic and Accountable guide our conduct and contribute to a healthy culture.

Job Description

Job Purpose:

This role supports the Financial and Business Planning Services service area by completing financial tasks including reporting and analysis. This role provides high-level administrative support and results-oriented service to the General Manager of Financial and Business Planning Services as required and provides information and assistance to various County staff and external contacts on behalf of the General Manager.

Administrative Support to the Financial and Business Planning Service Area

- Work in a confidential capacity, maintain up-to-date knowledge of the General Manager’s and Service Area’s projects, initiatives, priorities, and relevant issues, in order to assist others in the General Manager’s absence.
- Track and follow up on issues or projects referred by the General Manager and ensure issues are addressed and resolved in a thorough, accurate and timely manner.
- Ensure information is available to enable the General Manager of Financial and Business Planning Services to effectively deal with issues in an informed, productive, and timely manner.
- Compile reports and organize appropriate materials for meetings, conferences, appointments, and interviews.




- Prioritize matters for the General Manager of Financial and Business Planning Services’ attention according to urgency and importance and direct routine matters to the appropriate County staff or respond using own initiative.
- Ensure Council and other task lists are reviewed and updated.
- Meeting coordination includinginviting and tracking attendees, confirming meeting space, attending meetings, welcoming meeting attendees and taking meeting minutes.
- Provide high-level administrative support to the Directors of the Financial and Business Planning Services service area.
- Develop and update policies, procedures and administrative procedures for the Financial and Business Planning Services service area as directed by the General Manager of Financial and Business Planning Services.
- Book conferences, make travel arrangements and ensure professional dues are kept current for Financial and Business Planning Services departmental staff as requested.
- Assist with drafting and implementing County Bylaws and Policy in consultation with Legislative Services.
- Anticipate the daily needs of the General Manager, organize and compile daily briefing binders/files of appropriate materials while ensuring security for confidential and restricted documents and information. This includes ensuring that materials required for meetings (e.g. Director’s meeting) are compiled together in advance of meetings.




- Ensure the efficient and effective functioning of General Manager’s office to enable the General Manager to be unencumbered by administrative and technical details.

Qualifications

Education and Experience:

- Diploma or Degree in Business Administration or Accounting.
- Three years’ experience of high-level and progressively responsible administrative and operational support to senior leaders or executive-level teams.
- Understanding of the Municipal Government Act, Municipal workflows and other legislative processes.
- Experience within a local Government environment or a certificate in Local Government Administration would be considered an asset.
- Experience in advanced keyboarding, word processing and other computer applications such as PowerPoint, Microsoft Office Suite, spreadsheets, Internet, social media, etc.
- Experience managing sensitive issues with tact, diplomacy and sound judgment via email, telephone and in person.
- Experience establishing, developing and maintaining high standards and procedures in office administration.
- An equivalent combination of relevant education and experience may be considered.

Knowledge, Skills, Abilities:

- Strong experience handling and securing confidential and sensitive materials.
- Ability to communicate tactfully, clearly, effectively, professionally and exercise mature judgment to deal effectively with staff and the general public.
- Ability to coordinate complex meeting and travel arrangements, often on short notice.
- Ability to keep financial records and prepare reports.
- Excellent communication skills, both ve

📌 Financial Services Administrator (Canada)
🏢 County
📍 Canada