Academic and Operations Associate

Full-time, Permanent

Southpointe Academy is a leading edge International Baccalaureate (IB) Continuum School surrounded by the ocean, beaches and natural beauty of South Delta. As a co-educational, secular day school serving over 740 students from Kindergarten to Grade 12, Southpointe is known for its strong sense of community, team-oriented culture and commitment to professional development. The school fosters caring relationships with students and develops young people of character who make a positive difference in the world.

Southpointe takes immense pride in its world‑class educational offerings. The International Baccalaureate Primary Years (Grades K-5), Middle Years (Grades 6-10), and Diploma (Grades 11-12) Programmes are globally recognized for their excellence, rigour and educational impact. These distinguished programmes are complemented by state‑of‑the‑art facilities and purpose‑built amenities, ensuring an innovative environment for learning. Southpointe is completing construction of a cutting‑edge expansion campus spanning over 75,000 square feet, seamlessly integrated with its existing facilities. This substantial undertaking not only mirrors the school's continuous growth, but also demonstrates a sustained commitment to offering an optimal learning environment for all members of the school community.

Southpointe is seeking an energetic, positive and collaborative professional who will work with teachers and the leadership team to support student learning in classrooms, as well as through the co‑curricular and/or athletic programs.





The Academic & Operations Associate serves as a key front‑line operational role supporting the daily function of the new campus. This position is responsible for maintaining a welcoming, organized, responsive, and professional reception environment while supporting the operational coordination demands of a significantly larger and more complex school facility.

As an important point of contact for students, parents, staff, visitors, contractors, and external community users, this role requires strong judgment, accuracy, organization, discretion, communication skills, and the ability to independently manage multiple competing priorities in a fast‑paced environment.

The position supports expanded campus operations, including increased student enrollment, a broader age range of students, increased staff support needs, food service coordination, room scheduling, external rentals, and high daily visitor traffic.

Role and Responsibilities:

Reception

- Serve as an exceptional ambassador for Southpointe Academy, consistently representing the school's mission, values, and culture with professionalism, integrity, and pride.
- Provide a warm, welcoming first point of contact for parents, students, staff or visitors when arriving at the school;
- Effectively deal with enquiries and deliveries, including directing to the appropriate person where necessary;




- Maintain log of Senior School students leaving campus for open or Flex blocks, and regularly report irregularities or misuse to Senior School Principal;
- Monitor Grade 3-5 students awaiting parent pick‑up in building lobby as required;
- Monitor outdoor radio channel during Junior School duty periods, helping to ensure that assigned duty teachers are present according to the Duty schedule;
- Provide afternoon bus reconciliation for the Junior School as required in the absence of responsible staff, ensuring all students are safely accounted for and have boarded the correct bus prior to departure.
- Be responsible for the closure of the Eaglebay building, ensuring any remaining students move to the Orcaview building for pick‑up or the late bus.

Administrative Duties

- Provide executive administrative support to the Senior School Principal, as well as to the Assistant Principal, Vice Principal, teachers and counselors as requested by the Principal;
- Liaise with the Events Coordinator to ensure all Senior School events are organized, planned and supported;
- Manage confidential data entry for student records (Toddle, etc.) as needed;
- Ensure that all photocopy machines are maintained, resolve minor printer issues and call for servicing as required.

Senior School Academic Support

- Support the issue of Middle and Senior School report cards throughout the year by monitoring entries and revising comments;
- Provide support for Middle and Senior School examinations through organising invigilation, and invigilating where needed;
- Monitor regular progress of and provide support to Senior School students pursuing online course credit;
- Review and ana

📌 Academic and Operations Associate (Canada)
🏢 Southpointe
📍 Canada