Description The Office of VP Finance is currently seeking a Full-time Regular Documentation & Compliance Specialist. Reporting to the Executive Director, Finance and Services the Specialist has the important role of supporting decision-making across Finance and Services by providing strategic guidance, coordination, and integration for all board, governance, and compliance activities that impact Finance and Services. Summary of

Key Responsibilities
(job functions include but are not limited to):
- Promote policy adherence, compliance with legislation, and the governance framework of the university.
- Tracking the required approval meeting schedules to ensure inclusion on agendas to adhere to initiative schedules, deadlines and governance requirements.
- Effective creation and facilitation of drafts, coordination of reviews and edits of proposals, business cases, and briefing notes.
- Coordinate and compile presentation materials, process and approval tracking, and the management of related files to support all submissions for the Board of Governors and related committees.
- Effectively moves submissions through various governance approval stages ensuring consistency and timeliness.
- Develop, implement and monitor effective procedures and practices relevant to the administration of university governance as it pertains to the Finance and Services portfolios.
- Coordinate onboarding for colleagues who are new to the governance process, both for Finance & Services processes, and through the Secretariat for their orientation session.
- Oversee the administration of grants and other documentation requiring the VP (Finance and Services) and CFO's signature, including liaising with other internal and external offices and record retention.




- Work closely with subject matter experts from all levels of the university in developing and transforming complex information and ideas into proposals and briefing notes with supporting options and recommendations to ensure well informed decision making.
- Create, track, and manage comprehensive and realistic project schedules; measure progress regularly including providing status updates, reports, and presentations as required.
- Works with stakeholders and/or subject matter experts to coordinate the regular reporting to senior administration, committees, and the Board of Governors on the progress of projects, and key initiatives of the Finance and Services portfolios. Qualifications /

Requirements:
- Bachelor's degree in business administration or a related discipline is required; graduate degree in Library and Information Science, Public Policy, or related field considered an asset.
- A minimum of 7 years of recent, related work experience in a progressively senior role within a large public sector organization.
- Be organized, detail oriented and demonstrate the ability to manage their own time and be able to independently set priorities and meet commitments and deadlines.
- Able to communicate knowledgably with internal stakeholders at all levels of the institution, as well as various external stakeholders, such as the Alberta government.




- Extensive knowledge of the various areas within the university community and understanding of the university's governance, organizational structure and administrative policies and procedures required.
- Able to assess and solve problems, resolve conflict and maintain good judgment.
- Demonstrated experience managing multiple projects simultaneously, involving cross-functional teams and multiple stakeholders.
- Exceptional written communication skills and the ability to translate complex terminology, disparate information and concepts into coherently and logically written text.
- Significant experience in formal proposal writing and/or drafting of compelling business cases is preferred.
- A calm, even and professional demeanor and absolute discretion, integrity, and tact in dealing with a high volume of confidential matters.
- Ability to effectively work with an array of internal and external university constituents.
- Exceptional analytical and organizational skills. Application Deadline: November 12, 2026 We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted. This position is classified in the Qualified Career Band, Level 2 of the Management and Professional Staff Career Framework. For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website. About the University of Calgary UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinkin

📌 Documentation & Compliance Specialist, Office of the VP (Finance and Services) and CFO (Calgary)
🏢 University of Calgary
📍 Calgary