Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

- Job ID #32288: Administrative Assistant II - Lodges
- Union: Non Union
- Job Description ID #: 68
- Close date: Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-cityby 4:00 p.m. on November 4th, 2026.
- Vacancy type: This posting is for an existing vacancy
- Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.

The Healthy & Safe Communities Department is committed to its people and is dedicated to building a robust and healthy community. We are passionate about making a difference and are recognized for our excellence. We offer a respectful and supportive workplace that provides life-long learning opportunities, leadership, innovation and performance excellence.

We are looking for high performing public servants who are interested in experiencing a challenging, rewarding, enjoyable, and fulfilling career. The successful candidate will demonstrate an ability to provide excellent client service in a respectful, courageous, empathetic, just and ethical manner.



Your ability to set and achieve personal goals, professional goals and contribute to the goals of the organization will result in high job satisfaction.

SUMMARY OF DUTIES

Reporting directly to the Administrator, provide administrative and clerical support to the Administrator and division managers.

GENERAL DUTIES

Word process all letters, memos, reports and other routine and confidential correspondence required by the Administrator and division managers.

Record and transcribe minutes of meetings as required by the Administrator.

Perform Accreditation activities such as setting up meetings.

Research, co-ordinate and prepare special reports, staff newsletter and public relations material.

Compile data for statistical reports and Operating Budget or other operational reports.

Liaise with the residents, family members and volunteers on behalf of the Administrator.

Screen incoming calls to the Administrator or visitors, taking messages and answering enquiries where possible.

Arrange appointments and meetings for the Administrator. Maintain Administrator's calendar, filing or other systems as required.

Liaise with various units within and between the Lodges to ensure smooth operation.

Receive Administrator's mail and distribute accordingly.

Act as public relations liaison between the Lodge and the general public, City staff, and other health care agencies/organizations.

Perform other duties as assigned which are directly related to the normal functions of this position with minimal supervision and direction.

QUALIFICATIONS

1. Previous experience at an administrative level, normally acquired through the completion of an Office Administration Program or equivalent education or related work experience.

📌 Job ID #32288: Administrative Assistant II (Canada)
🏢 The City of Hamilton
📍 Canada