Administrative Assistant, Paramedic Services

Employment Status Permanent Full time

The Administrative Assistant is responsible for front line representation of the Paramedic Services department and for providing administrative and clerical services, which may include financial accounting functions and payroll support.

Number of available positions:

1

Date of Posting:

Oct 29/26

November 9, 2026

Duration (if temporary):

N/A

Location:

Lindsay, ON

Union:

CUPE 855 Inside

Job Title: Administrative Assistant (Paramedic Services)

Wage: $34.06 - $36.84 per hour (2026)

Reports to: Executive Assistant, Paramedic Services

Department: Paramedic Services

Location: 4 Victoria Avenue North, Lindsay, ON.

Hours: Normal working hours are 35 hours per week.

Other: General office workplace. Some travel throughout the City of Kawartha Lakes to attend meetings and events may be necessary in accordance with job requirements.

NOTE: This posting is open for the first three (3) working days (until 11:59 pm on November 3, 2026) to employees who permanently hold this job title. If an Administrative Assistant applies within the first three (3) working days of this posting, the position will be awarded to the most senior Administrative Assistant applicant. Otherwise, the seven (7) day posting period will be honoured and all qualified applicants will be considered.

Job Description

- Prepare and post Paramedic schedules in accordance with the Collective Agreement
- Scheduling of Paramedic staff in consultation with the Deputy Chief
- Responsible for administering employee schedules in Time Manager system, including creating and updating shift lines, adding and removing employees from the system, filling vacant shifts,



coordinating time-off requests in consultation with leadership, and preparing monthly schedules in accordance with the Collective Agreement.
- Update MSDS sheets as required
- Provide information in response to requests from the public and provides information requiring varying degrees of research and personal contact concerning the Department and its affairs, emphasizing customer service
- Act as a liaison between the public, Council, staff and other public or private agencies, along with maintaining telephone, counter reception, and e-mail communication
- Review invoices and statements for accuracy related to the department and ensure that all invoices are properly coded, approved by senior staff and forwarded to Accounts Payable for payment
- Input payroll data, ensuring accuracy and completeness, check time card data, and maintain employee data records and databases
- Act as a division liaison with Finance and generate required purchase orders, change order request, etc.
- Assist with scheduling annual and semi-annual training
- Responsible for inventory control and input and divisional data collection and input into various departmental and corporate computer systems
- Schedule appointments, meetings, book conferences/workshops, training, etc. and make travel arrangements
- Provide clerical support to various committees,



including agenda preparation, printing and distribution, meeting attendance, minute preparation and required follow-up such as correspondence and drafting reports for final approval
- Review all incoming correspondence by mail, fax and courier, obtains background information, and forwards on to the appropriate staff
- Compose letters and correspondence for signature and prepares reports and agreements as required; proof reads for accuracy, grammatical errors and completeness
- Collect and enter statistical data and calculate, and produce reports and statistical information for the Manager
- Maintain and update multiple department databases and provide related information and reports
- Maintain paper and electronic filing systems, including confidential files, and may act as records liaison for the department/division
- Research information and manage/assist with special projects

Provide backup administrative assistant support to other divisions within the Department

Support a variety of division related projects, such as research, database management, ordering and distribution of supplies, promotional materials, etc.

Occasional travel is required to attend meetings and training

- Perform other related duties as assigned.

Other duties (may be required depending on the department)

- Input payroll data, ensuring accuracy and completeness, check time card data, and maintain employee data records and databases
- Assist the Manager in preparation and monitoring of budgets for the division
- Design and develop forms, slides, manuals, poster-board displays, newsletters, pamphlets and other promotio

📌 Administrative Assistant, Paramedic Services (Apsley)
🏢 Kawartha Lakes
📍 Apsley