Office Assistant

Position Overview

Delta Water Products is seeking a highly organized, detail-oriented Office Assistant to support administrative and operational activities for our Outlook and Saskatoon locations. This role supports shipping and receiving documentation, invoicing, sales orders, inventory administration, project financial tracking, and irrigation regulatory applications.

Key Responsibilities

Office Administration & Operational Support

· Provide daily administrative support to the Outlook and Saskatoon locations.

· Process and maintain accurate shipping and receiving documentation.

· Manage sales orders, including order entry, updates, and monitoring incoming products.

· Maintain organized electronic and physical filing systems.

· Coordinate with internal departments and respond to customer inquiries professionally.

Invoicing & Financial Administration

· Prepare and process invoices for completed work.

· Track work-in-progress (WIP) and coordinate associated invoicing.

· Assist with project financial tracking, including costs, expenses, and billing status.

· Maintain accurate financial records and supporting documentation.

· Follow up on outstanding billing documents and coordinate with accounting and operations.

Inventory & Order Coordination

· Prepare paperwork and track results for inventory cycle counts.

· Support cycle count processes and investigate documentation discrepancies as needed.

· Monitor incoming products and communicate order status updates.

· Coordinate with warehouse and sales teams to support order fulfillment.

Irrigation Regulatory Administration

· Learn Saskatchewan irrigation regulatory requirements and document the processes.

· Identify and contact relevant regulatory agencies and stakeholders.





· Collect required application documents and prepare complete application packages.

· Assist agricultural producers with application requirements and completion.

· Support regulatory application services offered to customers.

· Monitor application progress and follow up on outstanding requirements.

Qualifications & Experience

· Experience in office administration or a related support role.

· Experience with invoicing, order processing, shipping and receiving, or inventory administration preferred.

· Robust organizational skills, accuracy, and attention to detail.

· Proficiency in Microsoft Word, Excel, and Outlook.

· Experience with ERP, accounting, or inventory systems is an asset.

· Strong communication skills and ability to prioritize competing demands.

· Agriculture, irrigation, water systems, or distribution experience is an asset.

· Willingness to learn irrigation regulatory processes.

Key Competencies

· Attention to detail and administrative accuracy

· Time management, initiative, and problem-solving

· Customer service and collaboration

· Adaptability, confidentiality, and professionalism

What Success Looks Like

· Accurate and timely shipping, receiving, and invoicing documentation.

· Current sales orders, incoming product updates, and project financial records.

· Organized cycle count paperwork and effective regulatory application coordination.

· Reliable administrative support for both Outlook and Saskatoon operations.

Why Join Delta Water Products?

Contribute to a team focused on quality products, knowledgeable service, and reliable solutions for the communities and customers we serve. This varied role offers opportunities to support multiple business functions and develop specialized industry knowledge

Work Location: In person

📌 Office Assistant (Outlook)
🏢 Delta Alberta
📍 Outlook