Own the day-to-day configuration and governance of Maintain X: asset hierarchy, PM templates, failure coding library, work order types, user access, and system settingsDevelop, document, and maintain the maintenance processes and standard operating procedures that govern how work is planned, executed, and recorded across the FPG teamMonitor system usage and work order completion quality; identify gaps in adherence, incomplete records, or process deviations and address them constructively with the relevant team memberProvide day-to-day support to FPG team members using Maintain X: troubleshoot system issues, answer process questions, and onboard new usersMaintain Maintain X data quality to the ≥95% completeness standard; incomplete or inaccurate records directly undermine the team’s KPI reportingDevelop and run regular Maintain X reporting to support FPG performance reviews, governance cadences, and the FPG Manager’s monthly dashboardSupport commissioning handovers: ensure Baseline Capture records are complete and correctly structured before any unit enters Production modeLocation Remote - CanadaDescription What You'll Do Own the day-to-day configuration and governance of Maintain X: asset hierarchy, PM templates, failure coding library, work order types, user access, and system settingsDevelop, document, and maintain the maintenance processes and standard operating procedures that govern how work is planned, executed, and recorded across the FPG teamMonitor system usage and work order completion quality; identify gaps in adherence, incomplete records, or process deviations and address them constructively with the relevant team memberProvide day-to-day support to FPG team members using Maintain X: troubleshoot system issues, answer process questions, and onboard recent usersMaintain Maintain X data quality to the ≥95% completeness standard; incomplete or inaccurate records directly undermine the team’s KPI reportingDevelop and run regular Maintain X reporting to support FPG performance reviews, governance cadences, and the FPG Manager’s monthly dashboardSupport commissioning handovers: ensure Baseline Capture records are complete and correctly structured before any unit enters Production modeWhat We'll Love About You You take personal pride in a well-configured system. The correct hierarchy, the right failure codes,



the right PM interval all matter to you, and you notice when they’re wrong.You are the person people come to when the system does something unexpected, and you know exactly where to look.You write clear, practical documentation that people actually follow, not because they have to, but because it makes the job easier.You hold others to the data standard constructively. You can tell a field tech their work order is incomplete without making it a confrontation.You are curious about the maintenance workflows you govern. You want to understand why a PM exists, not just that it does.Key Responsibilities Configure and govern Maintain X as the system of record: complete, accurate asset hierarchy, failure codes, PM library, and work order standards before FPG goes liveDevelop the minimum viable SOP package for FPG launch: work order closure standards, PM execution procedures, and user training materialsAchieve and maintain ≥95% Maintain X data completeness across all active work orders and asset recordsDeliver a monthly Maintain X data quality report to the FPG Manager identifying gaps, trends, and improvement actionsSupport Baseline Capture for every new unit entering Production mode: verify configuration records are complete before status changeTrain all new FPG team members on Maintain X processes and standards during onboardingContinuously improve the system: propose and implement changes to templates, workflows, and configuration as the fleet and team’s needs evolveTravel Requirements Minimal, there will be occasional travel to offices or sites for onboarding, training, or system roll-out support (estimated Skills, Education, and Experience Must Have Skills, Education, and Experience Strong IT skills with demonstrated experience administering a CMMS, EAM, or similar maintenance/asset management platform (Maintain X experience strongly preferred and will be prioritized)Experience developing maintenance processes, SOPs, or work management procedures in writing,



with the ability to produce documentation that field and technical staff actually followSystematic, detail-oriented approach to data quality: experience identifying and resolving data completeness gaps in an operational systemExperience training and supporting non-technical users on operational software, including troubleshooting user issues and answering process questionsAbility to hold others to a process standard constructively, since this role requires influencing without authorityComfortable in a desk-based, remote, or office role with no regular field requirementAssets Preference for candidates based in Calgary that can work in office on a hybrid basisHands‑on maintenance or field operations experience. Not required, but it makes the SOPs you write far more credible and practical.Experience in mining, oil & gas, construction, or any asset‑intensive industry with structured maintenance programsMaintain X admin‑level experience (not just user‑level): configuring asset hierarchies, PM schedules, failure codes, and reportingExperience with reliability‑centered maintenance (RCM) or similar structured maintenance frameworksBasic reporting or data analysis skills: ability to export, query, and summarize Maintain X data for performance reportingFamiliarity with ISO 55000 (asset management) or similar standardsBenefits from Working at Geologic AI We’re a fast‑growing well‑funded company working on interesting products that are making a difference to the world. Our products and services are helping find the hydrocarbons that power our world today, and the metals and minerals required for the energy transition of tomorrow.We offer:A casual and fun work environmentFlexible schedule and opportunities for remote workExtended health and dental benefitsRobots with lasers!We’re grateful for the interest in our roles. Because of the volume of applications we receive, only those selected for an interview will be contacted, and we aren’t able to respond to enquiries about individual applications.Additional information Accessibility: We want our hiring process to work for everyone. If you need any adjustments or accommodations at any stage, email us at hrinquiries@ so we can make arrangements.Protect yourself from recruitment fraud: Geologic AI will never ask you for

📌 Fleet Reliability & Support Specialist (Maintainx System Administrator) (Winnipeg)
🏢 GeologicAI
📍 Winnipeg