About The RoleWe’re looking for a Senior Project Coordinator to own project governance, coordination and reporting for a full-scale ERP implementation, and to bring technical delivery discipline to our Digital Services team. We’re looking for a Senior Project Coordinator to own project governance, coordination and reporting for a full-scale ERP implementation, and to bring technical delivery discipline to our Digital Services team. With the implementation running as multiple parallel delivery streams, you’ll keep them all moving by managing action, RAID and decision logs, WBS tracking, SME and vendor follow-ups, and Steering Committee reporting. This frees the Project Manager to focus on the critical path, key decisions and priority releases. You’ll also work alongside Digital Services developers to break work down, challenge estimates and track actual effort against plan, so we can make delivery commitments with confidence. This is a fast-paced environment where priorities shift quickly and processes are still maturing. We need someone who brings structure and discipline, sets clear expectations, and holds people accountable for their commitments. You’ll thrive here if you’re high-energy, enjoy a challenge, and have the drive to take things through to conclusion. You’ll work closely with senior leaders and executives, so you’re confident engaging at that level. This is a permanent, full-time position focused on a mix of: ERP implementation coordination, project governance and controls, executive reporting, and technical delivery and estimation support.Core ResponsibilitiesProject Governance & ControlsOwn And MaintainAction registers, RAID and decision logsDependency trackers and WBS task registersBring overdue governance records up to date and keep them currentMaintain MS Project schedule updates using input from departments and SMEsKeep project documentation, change records and decisions structured and auditableIntroduce and enforce consistent ways of working,



such as cadences, templates and clear ownership, where little structure exists todayCoordination & Stakeholder Follow-upSchedule and run meetings and vendor workshops: agendas, prerequisites, minutes and actionsFollow up with internal SMEs and the ERP vendor on outstanding deliverables and unresolved issuesCoordinate shared resources and competing priorities across delivery streams, and elevate constraintsHold owners accountable for actions and deadlines, and challenge slippage and elevate it earlyEngage directly with senior leaders and executives to secure decisions, resources and commitmentsReportingConsolidate weekly status across both streams and maintain the Control TowerPrepare executive and Steering Committee reports, validating evidence and highlighting risksImplementation ReadinessCoordinate Readiness AcrossConfiguration, materials and inventory migrationPricing, order management and invoicingIntegration, testing and UAT prerequisitesSupport cutover and go-live planning, including training, user access, go/no-go criteria and hypercareCollect completion evidence for milestones and release readinessDigital Services Technical Delivery SupportWork with developers to break work into components and to test the assumptions, dependencies and effort behind each estimateTrack actual effort against estimates, report variances and build a reference base for future estimatesBuild delivery plans for development and VDP work that reflect real team capacityCoordinate technical milestones, dependencies and testing with Digital Services,



VDP and client-facing teamsRequired QualificationsEducation & ExperienceDegree or diploma in Business, IT or a related field (or equivalent experience)5+ years in project coordination, project analysis or PMO roles2+ years supporting large system implementations (ERP, MIS or similar)Project & Technical SkillsStrong in:RAID, action and decision log managementWBS development, scheduling and dependency trackingExecutive and Steering Committee reportingTechnical delivery background: understands the SDLC, data and integrations well enough to challenge estimates and plansTools:MS ProjectExcel, Teams, Share PointJira or a similar work-tracking toolSoft SkillsHigh energy and drive; enjoys a challenge and takes work through to conclusionBrings structure and discipline to quick-moving, ambiguous environmentsHolds people accountable and is comfortable having direct conversations about missed commitmentsConfident working with senior stakeholders and executivesStrong ownership and follow-through; closes actions without being chasedClear writing for audiences from developers to executivesAbility to influence SMEs, vendors and leaders without direct authorityDiscretion with confidential client, financial and project informationPreferred (Nice-to-Have)CAPM, PMP or equivalent certificationPrint, marketing services or manufacturing experience, ideally with print MIS/ERP systemsFamiliarity with VDP and document composition (XMPie, Solimar) or. NET/SQL environmentsAgile or hybrid delivery and estimation techniquesWhat Makes This Role UniqueThis role is not a typical project coordinator job—it combines:Enterprise ERP implementation across multiple delivery streamsHands-on project governance and executive reportingTechnical delivery and estimation support for a development teamPrint / e Delivery operations and workflowsA fast-paced environment that needs structure, discipline and accountability#J-18808-Ljbffr

📌 Sr. Project Coordinator (Toronto)
🏢 AIIM
📍 Toronto