Support executive operations at Toronto City Hall through confidential administration, calendar management, and stakeholder coordination. This permanent position works Monday to Friday for 35 hours weekly.

Reporting to the Chief Engineer and Executive Director, you will support Engineering and Construction Services. The work includes scheduling, correspondence, reports, records, communications, and council materials. Sound judgement, discretion, organization, and proactive coordination are essential.

Key Responsibilities:

- Provide senior administrative support and guidance on initiatives and policies
- Manage calendars, meetings, travel, and urgent executive requests
- Track correspondence, inquiries, escalations, and follow-up actions
- Coordinate reports and briefing materials for Council committees




- Maintain records, manuals, communications, and administrative procedures

Requirements:

- Extensive executive administrative support experience
- Experience preparing complex reports and correspondence
- Experience managing calendars, meetings, minutes, and follow-up
- Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
- Discretion, sound judgement, organization, and solid communication skills

Bring executive support, confidential document management, and stakeholder coordination skills to Engineering and Construction Services in Toronto.

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📌 Executive Administrative Assistant Toronto
🏢 City of Toronto
📍 Toronto