We are seeking an organized and detail-oriented Administrative Assistant to handle invoicing, accounts receivable, collections, customs clearance and general office administration.

Key Responsibilities
Prepare and issue customer invoices accurately and on time.
Monitor outstanding balances and follow up on overdue payments by phone and email.
Maintain accurate billing, payment, and customer records.
Prepare accounts receivable aging reports and collection summaries.
Resolve billing discrepancies and respond to customer inquiries.
Perform data entry, filing, and general administrative duties.
Provide updates to management on outstanding accounts.
Customs Clearance & Documentation: Prepare, process, and submit customs clearance paperwork for cross-border shipments, ensuring all required documents are accurate, complete, and submitted on time. Coordinate with customs brokers, drivers, and customers to prevent delays at the border.
Provide general administrative support to management and colleagues.

Qualifications & Requirements




Grade 12 diploma or equivalent – Required.
Basic understanding of accounting – Required.
Proficiency in Microsoft Office (Excel, Word, Outlook).
Solid written and verbal communication skills.
Excellent attention to detail and organizational skills.
Ability to multitask, prioritize, and meet deadlines.
Ability to work independently and as part of a team.

How to Apply

Please apply through Indeed by submitting an updated resume.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $18.00-$21.71 per hour

Expected hours: 40.0 per week

Advantages:
Paid time off

Ability to commute/relocate:
Stoney Creek, ON: reliably commute or plan to relocate before starting work (preferred)

Education:
Secondary School (preferred)

Experience:
Accounts receivable: 1 year (required)
Administrative: 1 year (required)

Work Location: In person

📌 Admin Assistant Stoney Creek
🏢 PFL Canada]
📍 Stoney Creek