About YourPlace Music School

YourPlace Music School brings music lessons into students' homes across Greater Victoria. We have about 300 students and 22 teachers, and we're looking for an organized, warm person to be the hub that keeps it all running smoothly.

The role

The Administrative Coordinator is the first point of contact for our families and teachers. You'll own the school's main inbox and keep lessons, schedules and billing on track during our busiest hours, weekday afternoons and evenings.

This is a full employee position, not a contract. You'll work closely with the owner and a small admin team.

What you'll do
Manage the school's main inbox, phone messages and texts, replying to families and teachers promptly
Coordinate schedule changes, cancellations and substitute teachers
Send monthly invoices and follow up on payments
Keep student records and notes up to date in our school management software
Track and close out tasks in our task system so nothing falls through the cracks
Check in with teachers and help them with day-to-day questions





Who you are
Friendly and clear in writing and on the phone; families feel looked after
Reliable and detail-oriented: you close loops and follow through without reminders
Comfortable with Gmail, Google Workspace and learning current software quickly
Calm when juggling many small requests at once
Bonus: office admin or customer service experience, or a background in music

Location: Victoria, BC

Start: December 1, 2026

How to apply:

Apply through Indeed with your resume and a short cover letter. In your cover letter, include the phrase "music in every home" somewhere in the first line, and tell us in two or three sentences about a time you kept a busy day organized.

We review applications as they arrive and will reach out to book short interviews.

Pay: $20.00-$25.00 per hour

Expected hours: 35.0 per week

Advantages:
Company events
Adaptable schedule

Work Location: Remote

📌 Administrative Coordinator – Job Posting Victoria
🏢 YourPlace Music School
📍 Victoria