Coordinate facilities and hospitality services at Osler, supporting workplace operations, vendor access, meeting spaces, and skilled office standards. This Toronto-based role requires robust organization.

Reporting to the Senior Manager, Office Operations, the Facilities and Hospitality Assistant handles administrative and operational support. The position combines office services, hospitality coordination, customer service, and workplace readiness. Responsibilities include maintaining accurate information, coordinating vendors, and supporting protected, functional firm spaces.

Key Responsibilities:
Coordinate boardroom setups, office moves, maintenance requests, and visitor bookings
Update floor plans, directories, signage, labels, and nameplates
Coordinate vendors, freight access, repairs, shipments, and service schedules




Maintain hospitality areas, equipment, inventories, and workplace supplies
Support reception, kitchen, boardroom, and meeting-room requests

Requirements:
High school diploma and two years of related experience
Exceptional customer service and professional communication skills
Strong organizational, time-management, interpersonal, and problem-solving skills
Intermediate proficiency with Microsoft Office applications
Ability to lift up to 30 pounds frequently

Apply facilities coordination, hospitality support, vendor communication, and detailed workplace administration skills within Osler’s professional services environment.

📌 Facilities And Hospitality Assistant Calgary
🏢 General Partner for Carthos
📍 Calgary