to the Executive Director, Student Support
- L5 (EMAPS) to the Executive Director, Student Support
- L5 (EMAPS) Student Support to the Executive Director, Student Support
- L5 (EMAPS) Continuing Full-Time Full-time: Permanent: Yes 35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary:
$33.00 to $46.21 per hour ($60,068.35 to $84,095.69 per annum) Expected Start Date January 5, 2027 MINIMUM FORMAL EDUCATION/TRAINING: This position requires a Bachelor’s degree in a related discipline plus administrative experience at a senior level at a postsecondary institution, government department, or private agency. Expert knowledge of University policies and procedures, including an understanding of the relationship between various units and decision-making bodies within the University, is required. This position requires a minimum of seven to ten years of progressive administrative experience in a fast-paced, complex workplace. Expert knowledge of Microsoft Office software suite is required, as well as university systems including but not limited to HRIS/VIP, EPIC, UM Careers, Concur, Aurora Financial and Aurora Student Systems, FAST, etc. Exceptional interpersonal skills and excellent ability to effectively collaborate and consult with a wide range of staff members are required. The position also requires good stress management skills, ability to maintain confidentiality of sensitive information, excellent judgement and decision-making skills, self-initiation, and the ability to work effectively as a team member. Experience working at the University of Manitoba and understanding of institutional policies, processes and practices. Provides day-to-day administrative support to the Executive Director, Student Support.



Responsible for coordination of meetings/paperwork in relation to EDSS projects and initiatives. Updates organizational charts, presentation materials, slides. Establishes, manages, and maintains working files, forms and manuals including generating and following retention schedules. Documents processes and maintains a manual for supporting operational activities. Undertakes special administrative projects as required. required to support operations. Provides project management support (Single Point of Contact) for major projects (e.g., renovations), including role as liaison with external departments or contractors. Generates payroll and related HR forms. Tracks all appointments and related forms including Fiscal and Travel Request forms. Maintains and updates employee records regarding vacation time, performance reviews, etc. Generates and tracks vacation reports (including VPP requests) and coordinates annual performance reviews as per HR requirements. Generates electronic postings for positions in collaboration with HR and Student Support units. Provides general orientation and onboarding
- for new Student Support staff, supplemental to Student Affairs Orientation. Provides direction, influence, and coaching/guidance for all Student Support units with respect to administrative activities and processes. Provides administrative support to any Student Support Director without an assistant.



Provides direct back up support for the Assistants to the SS Directors during absences. Systems Support Unit expert for CONCUR/Travel system, EPIC/purchasing system, UMCareers, VIP. Finance, Physical Plant, IST, Asset Disposal, etc.,) required to support operations. Maintains and reviews computer inventories (including decommissioning), purchases, and arranges imaging and installation with IST for replacement devices for SS units without administrative support, semi-annually. Conducts market research/environmental scans and advises Executive Director on systems and activities (e.g. databases, surveys, best practices). Key Coordinator for Student Support, as needed. required to support operations. Orders, tracks, and makes payment for supplies, furniture, equipment and services. Meetings and Committee Support Schedules meetings attended or chaired by the ED Student Support. Management of budgets and financial matters for Student Support. Develops, monitors progress to, and communicates budgets, financial plans, and reports for EDSS and special project funds. Responsible for monthly reconciliation (MOR) completion of SS and special projects funds. Responsible for year-end processes and reconciliations, and verification of carry-over of Student Support and special project funds. Signing authority on all budgets and operating accounts; including back up for all SS units. Reviews monthly financial reports and activity and follows-up on issues, including supporting all units. Arranges for transfer of funds through SA Budget Officer (e.g. journal entries and ID charges). Generates and amends external service provider contracts where required. Tracks purchases, travel, and reimbursement through Concur. Liaises with vendors el

📌 Asst. to the Executive Director, Student Support- (Canada)
🏢 UM Careers
📍 Canada