Job role:
We are looking for an Office Administrator to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work setting, ensuring high levels of organizational effectiveness, communication and safety.

Ideally, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.

Responsibilities:

Manage emails and communications

Bookkeeping and accounting

HR Administrative duties

Proposal creation, contracts management

Manage subscriptions and other online requisites

Office equipment maintenance

Bills payments

Organize the cloud-based office layout and order stationery and equipment

Training and onboarding of new staff

Ensure that all items are invoiced and paid on time

Manage contract and price negotiations with office vendors, service providers and office lease

Address employee queries regarding office management issues (e.g. stationery, Hardware, software and travel arrangements)





Coordinate with facility management vendors, including cleaning, catering and security services

Plan in-house or off-site activities, like parties, celebrations and conferences

Employee welfare

Requirements:

Proven experience as an Office manager, Front office manager or Administrative assistant

Proficiency in MS Office (MS Excel and MS Outlook, in particular)

Hands-on experience with online and cloud-based office environments

Familiarity with email scheduling tools, like Email Scheduler.

Attention to detail and problem-solving skills.

Excellent English in written and verbal communication skills

Strong organizational and planning skills in a fast-paced environment

BA, BBA or BSc or related professional qualification in Office Administration, Business Administration. Accounting or HR

Preferred Hours of Work:
Monday - Friday, 3 pm - 12.30 AM

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📌 Office Administrator (Virtual) (Remote)
🏢 6IXSENSES
📍 Quebec City