Market Operations Coordinator
- St. Jacobs Farmers' Market (Permanent Full-Time) Administrative Support Posted : October 23, 2026 Full-Time On-site The Market Operations Coordinator offers a unique prospect to build experience across the day-to-day operations of the St. Jacobs Farmers’ Market and grow with an organization deeply connected to local food, small business and community. Working closely with the Assistant Farmers’ Market Manager and the Vendor Management Committee (VMC), the Coordinator helps keep market days running smoothly, works directly with vendors and visitors, and handles core administrative functions that support daily operations. The Market Operations Coordinator reports to the Director of Operations. Front Desk Leadership
- manage primary front desk coverage while coordinating team support and establishing standard procedures to guarantee consistent, high-quality customer service. Manages Young Entrepreneur program and daily organization of buskers, charity booths and tour bus reservations. Supports Assistant Farmers’ Market Manager in periodic checks of buildings and outdoor market
- performing signage/product audits, addressing vendor concerns and ensuring site policies are adhered to. Manages cash operations, including weekly banking, accounts receivable, cash floats, gift certificate, petty cash. Responsible for all inbound Market Office communications, including the general inbox, voicemail and mail, ensuring timely responses and follow-up. Maintain the organization, cleanliness, and inventory of the Market Office and shared spaces, ensuring office and first-aid supplies are consistently stocked. Responsible for pricing and inventory of gift shop Responsible for the intake of all vendor applications and subsequent communication with potential vendors to ensure they are aware of our current policies and procedures and any required documentation. Actively participates in the Vendor Management Committee, supporting team with daily vendor management, recruitment and application selection. Ensures application data,



supporting documentation and data from Market Day reports is uploaded into Vendor Management software. Post-secondary education in business administration, hospitality or a related field, or an equivalent combination of education and relevant experience. Experience providing front-line customer service and coordinating administrative activities in a busy environment. Experience in office administration and financial processes, including invoicing, accounts receivable, cash handling, reconciliation and routine financial reporting. Experience working with vendors, tenants or small business owners is an asset. Strong organizational and time-management skills, with the ability to balance detailed administrative work, customer service responsibilities and changing market-day priorities. Proficiency with Microsoft Office, particularly Excel and Outlook, and the ability to learn accounting, inventory and vendor management systems. Clear, professional written and verbal communication skills, with the ability to respond to inquiries, explain policies and maintain constructive vendor relationships. Sound judgment and problem-solving skills, including the ability to address routine concerns and recognize when further direction or escalation is required. Ability to develop practical procedures and train colleagues to provide consistent administrative and customer service support. Regular early-morning, market-day and weekend work is required; hours may vary during peak season, events, weather events and emergencies but the general work schedule is Tuesday-Saturday with Sunday and Monday off. Work is performed both indoors and outdoors in changing weather and temperature conditions. Schlegel Urban Developments is pleased to accommodate individual needs in accordance with the Accessibility of Ontarians with Disabilities Act, 2005 (AODA), within our recruitment process and during employment. We do not use artificial intelligence in our screening or selection processes; applications are reviewed by our recruitment professionals who thoughtfully assess candidate’s fit with our posted opportunities, mission and values. #

📌 Market Operations Coordinator (Canada)
🏢 Schlegel Urban Developments
📍 Canada