About Carmichael Engineering
Carmichael Engineering is one of Canada’s largest and most respected HVAC and building services providers, with over 800 employees operating coast to coast. We deliver innovative, sustainable solutions across commercial, institutional, and industrial markets. As we continue to grow nationally, we are looking for a highly organized and detail‑oriented Proposals and Bids Coordinator to support our branches and corporate initiatives across Canada.

Position Overview
The Proposals and Bids Coordinator plays a key role in supporting and managing the proposal and bidding process for projects across all Carmichael Engineering branches. This hybrid position supports multiple regions and works closely with internal stakeholders to ensure high‑quality, compliant, and competitive submissions in response to RFPs, RFQs, RFIs, and other business opportunities.

Reporting to the Senior Director, EHSQ, this role collaborates with Account Managers, Sales Managers, Branch Managers, Estimators, and Senior Leadership to coordinate proposal development from opportunity identification through submission and follow‑up.

Job Title: Proposals and Bids Coordinator

Hybrid | Canada-wide

Locations: Montreal, Halifax, Ottawa, Mississauga, Calgary, Edmonton, Richmond, BC

Salary range: $62,000-$78,000

Key Responsibilities
Proposal & Bid Management

Coordinate the end‑to‑end proposal development process, ensuring submissions meet client requirements, evaluation criteria, and internal quality standards

Review RFP, RFQ, and RFI documentation to create proposal outlines, development plans, and compliance matrices

Monitor proposal content to ensure alignment with technical, commercial, and contractual requirements

Collaboration & Stakeholder Support

Support the Senior Director, EHSQ, in coordinating inputs from Account Managers,



Branch Managers, Estimators, and Senior Leadership

Facilitate proposal kickoff meetings, management reviews, and approval processes

Schedule and coordinate proposal debriefings and post‑submission reviews

Content Development & Writing

Support drafting, editing, and formatting of proposal content to ensure clarity, consistency, and alignment with Carmichael Engineering’s messaging and brand

Maintain and continuously improve a library of reusable proposal content, templates, and tools to enhance efficiency and quality

Schedule & Deadline Management

Develop and manage proposal timelines, ensuring milestones are met and submissions are completed on time

Track multiple concurrent bids across regions while maintaining accuracy and attention to detail

Cost & Pricing Coordination

Work with Branch Managers and internal stakeholders to coordinate pricing inputs and cost proposals

Ensure pricing documentation is complete, accurate, and aligned with proposal requirements

Document Control & Administration

Organize and manage proposal documentation, including version control and internal review workflows

Maintain bid databases, registries, and tracking logs for submissions and outcomes

Post‑Submission & Market Monitoring

Track the progress of submitted proposals and coordinate follow‑up communications with clients as required

Monitor MERX, Biddingo, and other tender platforms for opportunities relevant to all Canadian branches





Maintain a centralized registry of tender opportunities and ensure timely communication to appropriate branches

Additional Support

Support corporate account contract renewals, as required

Qualifications & Experience

5-8 years of experience in proposal coordination, bid management, or a similar role (engineering, construction, facilities management, or technical services sectors considered an asset)

Strong organizational and project coordination skills with the ability to manage multiple deadlines

Excellent written communication and editing skills

High attention to detail and strong document management capabilities

Proficiency with Microsoft Office (Word, Excel, Outlook, SharePoint); experience with proposal management tools is an asset

Ability to collaborate effectively with cross‑functional teams across multiple locations

Bilingualism (English/French) is considered a strong asset, particularly for supporting operations across Canada.

Why Join Carmichael Engineering

Hybrid work model supporting flexibility and collaboration

National role with exposure to projects and teams across Canada

Stable, growing organization with a strong reputation in the industry

Opportunity to contribute to high‑impact business development initiatives

Health and Safety is a core paramount value of Carmichael Engineering. Given the importance of keeping one another protected, you are expected to comply with our Health and safety policies at all times and client Health and Safety policies when working at client locations.

Carmichael Engineering welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates participating in all aspects of the selection process.

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📌 Proposals and Bids Coordinator (Ontario)
🏢 Carmichael Engineering
📍 Ontario