At the Green Municipal Fund (GMF), we create change where it matters most—in Canada’s municipalities. As the Federation of Canadian Municipalities’ flagship program and backed by a $2.4 billion endowment from the Government of Canada, GMF helps Canadian municipalities, big and small, invest in their future by supporting homegrown sustainability and resilience projects that work for Canadians by creating jobs, lowering costs, and strengthening local economies. Through our unique mix of funding, resources and training, GMF is enhancing the quality of life for people in Canada by accelerating a transformation to sustainable and resilient communities. Since 2000, GMF has invested over $1.6 billion in local projects helping communities avoid 2.9 million tonnes of greenhouse gas emissions, while also contributing $1.24 billion to the national GDP and creating more than 13,000 person-years of national employment. Reporting to the Strategic Management Partner, the Coordinator, Managing Director's Office & Low Carbon Cities Canada provides coordination support to the Managing Director’s Office (MDO) and the Director, Low Carbon Cities Canada (LC3).

Key responsibilities
include (approximately 3.5 days/week or 75%) coordinating MDO meetings, implementing plans and activities to improve the Managing Director’s Office’s communications and operations, coordinating services to support internal operations, as well as helping with communications, event, and materials production to support the Managing Director’s Office. The balance of the week (approximately 1.5 days/week or 25%) is spent providing similar support services to the Director, LC3 and the LC3 National Office (NO). Works as a collaborative member of the GMF Managing Director’s Office (MDO) and the LC3 National Office (NO) by:



ensuring efficient team operations. Coordinating procurement processes, prepares and tracks contracts throughout contract delivery, ensuring invoices are prepared and processed on time. Coordinating and project managing initiatives as directed by the Strategic Management Partner. Understanding the operational and strategic needs of the MDO and providing solutions to the Strategic Management Partner for effectively and efficiently meeting those needs. Initiating, embracing, and facilitating process improvements and proactively assisting in translating change. Delivers, maintains, and stores files containing sensitive and confidential material, ensuring proper disposal of documents by following the FCM records management retention policy. Coordinates meetings and events with direction from and to support the Strategic Management Partner and the Director, LC3. Coordinates all travel, meeting and conference logistics for LC3 staff. Prepares relevant materials and tracks expenditures in relation to travel and meeting logistics. Ensures departmental compliance with FCM operational policies and procedures (e.g., travel, finance, people & culture) and brings variances to the attention of the Strategic Management Partner with proposed solutions. Leads the GMF Administrative Team by chairing and coordinating the GMF Administrative meetings.



reviewing administrative policies and procedures; Provides back‑up support to the Strategic Management Partner and MDO administrative assistant as required. May be called upon to undertake initiatives, projects or other administrative duties as needed. Post‑secondary education in business administration, project management or a related discipline, or equivalent education and work experience. Minimum of 5 years of experience providing progressively responsible experience in administrative services, project management and/or coordinating program activities. Experience dealing with senior executives and high‑level stakeholders. Knowledge of business support processes, tools and administrative management practices and procedures. Proficient in Windows OS and MS Office suite programs with advanced knowledge of MS Excel and Power BI considered a strong asset. Knowledge of OneNote, Adobe PDF, Asana, SharePoint, Zoom and MS Teams is considered an asset. Experience monitoring expenditures and/or budget tracking. The ability to communicate and work in both official languages (written and spoken fluency in both English and French) is an asset. Exceptional English writing skills considered a strong asset. This posting is for a fixed‑term temporary contract.

We offer
a versatile work model grounded in accountability, collaboration, and delivering results. It is designed to support both performance and well‑being. While work is primarily virtual, occasional travel to our Head Office in Ottawa is expected. The majority of the team is based in the National Capital Region. Where applicable, you may also have opportunities to travel across Canada to engage with the communities we support and better understand the impact of our work. Employee experience and supports: Flexible work arrangeme

📌 Coordinator, Managing Director’s Office (Canada)
🏢 LE002 Green Municipal Fund
📍 Canada