Salary Information: $64,355.20 - $80,462.20

Employment Type: Temporary for 12 months (Hybrid)

Weekly Hours: 35 Off Days: Sat and Sun Shift: Day Reports to: Manager, Electrical Engineering

The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:

Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.

Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.

Are you seeking a new and exciting job opportunity? We are looking for an Assistant to support our SEC team. The Assistant will be responsible for providing administrative and secretarial support and coordinating all administration functions to ensure the section is able to meet its duties and responsibilities.

What You Will Do

- Provide general administrative support to section staff.
- Proof-read, edit and word process a variety of general, technical and confidential correspondence, memos, Board Reports, Staff Summary Sheets, presentations, charts, specifications, etc.
- Compile, retrieve and coordinate correspondence and data for section staff for general use and in the preparation of reports.
- Order, receiving,



checking materials required for the day-to-day operation of the section, and reconciling monthly statements against purchases.
- Administer Industrial computer procurements for various Operations groups.
- Develop and maintain a centralized database for financial documentation (e.g. purchase order requisitions, purchase order authorization amendments, certificates of payment, invoices, etc.).
- Arranging and distributing employee passes, cheque requests, petty cash, processing mileage claims, etc.
- Maintain an adequate stock of supplies, and perform routine maintenance on, office printers, plotters, facsimile machines and photocopiers (e.g. toner, paper, clearing paper jams, etc.).
- Act as a key coordinator for the section, which involves submitting requests via the Maximo key application, corresponding with various departments to clarify requirements and obtain approvals.
- Coordinate and schedule training courses for staff and contractors and maintaining associated records
- Ensure documentation received for weekly attendance, overtime, lieu time, vacation requests, etc., authorized and maintained in a centralized file.
- Prepare and maintain job assignments, project schedules and master project schedule listings.
- Maintain a safety equipment inventory and obtain safety equipment/wear for section employees,



processing employee work clothing and dry cleaning vouchers, and safety footwear vouchers in accordance with Corporate policy
- Collect and organize safety related statistics and information including section minutes, workplace inspection reports, SIIP investigations, injury reports, etc.
- Substitute for other clerical staff in the section as require.
- Promotes a respectful work and service setting that supports diversity, inclusion, and is free from harassment and discrimination. Helps to build an inclusive and accessible work and service environment for all employees and customers. Ensures the needs of employees and customers are accommodated in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies

What Skills Do You Bring?

- Plan and organize activities / projects to meet section and organizational goals
- Create, document, and manage information and records
- Use office technology, software and applications
- Maintain documentation and historical records

What Qualifications Do You Bring?

- Completion of secondary school education in office administration and relevant work experience or a combination of education, training and experience deemed to be equivalent.
- Sound knowledge of business administration concepts and practices; modern office methods, practices and equipment; research methods and techniques.
- Your application will reveal proficiency in the use of computer and software applications such as Microsoft Office (Outlook, Word, Excel, PowerPoint and Access).
- Must have basic mathe

📌 Assistant, Engineering Office (Toronto)
🏢 Toronto Transit Commission (TTC)
📍 Toronto