Department / Unit: Health Information Services (HIS)

Job Stream: Non-Clinical

Anticipated Start Date - End Date: To Be Determined - Indefinite

Reason for Term: Other Leave

Union : MGEU

FTE: 0.73

Anticipated Shift: Days; Evenings

Daily Hours Worked: 7.75

Salary: As per collective agreement

This indefinite term may expire subject to 24 hours notice of return of the current incumbent.

Position Summary:

Reporting to the Manager, Health Information Services, the Clerk III Health Information is responsible for the accurate and timely registration and associated processing on the admission/ discharge/ transfer (ADT) system while adhering to provincial and regional Registration Guidelines and practices, supports communication within and outside of the facility and performs record processing and management functions, including secure storage. The Clerk III Health Information provides effective clerical functions.

Qualifications:

- Grade 12 education (MB Standards) or equivalent
- Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
- Completion of a recognized Medical Terminology course or program
- Other combinations of suitable education and experience may be considered
- Recent experience in a patient reception/care area, specifically in registration of patients within an ADT system
- Demonstrated knowledge of electronic health records (EHR) applications applicable to a hospital setting including ADT, clinical information systems, and electronic document management specific to scanning, retrieval, and indexing of health information




- Demonstrated understanding of privacy legislation including the Personal Health Information Act and the Mental Health Act, and regional policy and procedures related to confidentiality, use, and disclosure of personal health information
- Demonstrated knowledge and experience with health records management principles and processes
- Demonstrated Keyboarding skills, with minimum 50 wpm and exceptional accuracy
- Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
- Province of Manitoba Class 5 Drivers License, and access to a personal vehicle to provide service within Prairie Mountain Health
- Demonstrated organizational skills, and the ability to work independently
- Demonstrated problem solving and decision-making skills
- Demonstrated flexibility to facilitate changes in techniques and procedures in a changing workplace
- Demonstrated knowledge and competence of skills and concepts related to the position
- Demonstrated communication skills
- Ability to respect and promote confidentiality
- Ability to perform the duties of the position on a regular basis
- Ability to respect and promote a culturally diverse population
- Ability to work effectively and maintain positive working relationships with co-workers,



clients and within interdisciplinary team

Overview:

- Registration and associated processing on the admission/ discharge/ transfer (ADT) system, including registrations, admissions, transfers, and discharges, adhering to provincial and regional registration guidelines and practices.
- Collect complete and accurate demographic and financial data including provincial health coverage and/or related 3rd party insurance.
- Complete all necessary registration forms, as required (e.g. patient labels/identification bands, financial forms, consent forms, provincial forms, releases, etc.)
- All clerical duties that are designed to support and maintain the day-to-day function of the assigned unit.
- Retrieve clinical health information, as required (e.g. Allergy & Alert record).
- Release information in accordance with the Personal Health Information Act and the Mental Health Act and regional policy.
- Accurately complete and process Birth Registrations in accordance with the Vital Statistics Act.
- Follow downtime procedures for registration of patients / maintenance of ADT Downtime system.
- Reconciliation of ADT reports (e.g. midnight census) for admissions/discharges/transfers as well as copying and distribution following outlined procedures.
- Coordinate completion and processing of Death Registrations in accordance with the Vital Statistics Act.
- Maintenance of Morgue tracking and documentation, as required.
- Inform funeral homes of release and completion of certificate of death, as required.
- Coordinate funeral home and transport agency access to Morgue, as required.
- Retrieve, document

📌 Clerk III (Brandon)
🏢 Winnipeg Regional Health Authority
📍 Brandon