Requisition ID: 413892

Position Number: 1BHCpharPHAS2-08

City: Brandon

Employer: Prairie Mountain Health

Site: Prairie Mountain Health - Brandon Regional Health Centre (includes Centre for Adult Psychiatry & Geriatric Psychi

Department / Unit: Pharmacy

Job Stream: Clinical Support

Anticipated Start Date - End Date: To Be Determined - Indefinite

Reason for Term: Other Leave

Union: MGEU

FTE: 1.00

Anticipated Shift: Days; Evenings

Daily Hours Worked: 7.75

Salary: As per collective agreement

This INDEFINITE TERM may expire subject to 48 hours notice of return of the current incumbent.

POSITION SUMMARY
The Pharmacy Assistant shall be accountable to the location manager and is responsible for performing the technical functions necessary for the general day-to-day operation of the department; replenishing Pyxis med stations (where applicable), filling prescriptions, checking prepared medications for accuracy, entering patient information, running reports, maintaining records, sterile and non-sterile compounding, providing technical assistance in stock-flow control, training new pharmacy staff and performing other related duties as assigned.

QUALIFICATIONS

Pharmacy Assistant course from a recognized program

Other combination of education and experience may be considered

Evidence of ability to pass and maintain pharmacy technician or pharmacy assistant verification validation

Province of Manitoba Class 5 Drivers License, and access to a personal vehicle to provide service within the Prairie Mountain Health

Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology

Demonstrated leadership

Demonstrated written and oral communication skills

Ability to prioritize in a changing environment

Strong organizational, decision making and problem solving skills

Ability to display independent judgment

Ability to respect and promote a culturally diverse population

Ability to respect and promote confidentiality

Ability to perform the duties of the position on a regular basis

RESPONSIBILITIES
Overview
General

Enters patient information into the applicable computer system for profile updates, label generation and charging purposes. Examples of information entered are: inpatient and outpatient refills, chemotherapy orders and leave of absence orders.

Generates patient specific reports (i.e. labels, profiles)

Generates and reviews selected non-patient specific reports (i.e. outpatient, inventory, statistical, narcotic, Pyxis). Reviews and adjusts reports and follows up with Pharmacist when necessary

Sorts and processes medications returned to pharmacy (i.e. return bin). Records,



credits and returns medication to the stock location or discards medication

Assembles, files and maintains departmental records (i.e. prescriptions, patient profiles)

Performs intermediate checks on prepared medications for accuracy as per departmental procedure (i.e. strip packaged medications)

Directs inquiries from phone calls and visitors as applicable

Performs inspections of medication storage areas in pharmacy and on the nursing units for appropriate storage, cleanliness and expiry dates

Trains recent pharmacy Assistants

Delivers medications to appropriate nursing units

Accumulates data and maintains records for departmental statistics (i.e. workload)

Handles cytotoxic and biological products

Orders stationary supplies

Monitors expiry of medications

Inpatient Dispensing

Fills prescriptions by selecting the medication, placing it into an appropriate container and affixing the label to the container

Performs extemporaneous compounding as required and maintains manufacturing records

Prepares medications for delivery or shipping as required

Stores and maintains records of patients’ medications from home

Counts and records quantity of narcotics on hand

Fills stock medication requisitions

Assists the Pharmacist in dispensing prescriptions

Issues and delivers controlled drugs and maintains records to non-Pyxis areas. Participates in inventory reconciliation

PYXIS (where applicable)

Runs Pyxis reports daily at the Pyxis console and assigns new patient specific medications to Pyxis med stations as required

Selects medications from stock for refill and loads Pyxis med stations

Loads assigned medications, refills standard medications and unloads medications without orders at Pyxis med stations

Responds to stock out bulletins, stock critical low bulletins, picks medication and refills the medication at Pyxis med stations

Checks and replenishes ward stock at each nursing unit

Maintains adequate supply of strip packaged medications for ward replenishment

Assists in maintaining appropriate medications and inventory in the Pyxis med stations

Empties Pyxis and non-Pyxis return bins and returns inventory

Checks expiry dates, inspects drug storage areas, maintains ward stock lists and organizes and labels cupboards

Sterile Services





Assembles medications and supplies required for patient specific and bulk sterile compounding

Assists in the preparation of sterile products, using aseptic technique, in the Horizontal Laminar Flow Hood, and Biological Safety Cabinets.

Performs batch and patient specific sterile compounding (i.e. adult Total Parenteral Nutrition (TPN), pediatric TPN, large and small volume parenteral, chemotherapy, epidurals)

Prepares sterile compounds

Stocks sterile room with supplies

Inventory

Maintains adequate inventory levels

Receives and verifies incoming drug shipments

Reconciles invoices and credits

Orders non-stock supplies

Fills order request from non-contract purchasers

Maintains pertinent inventory records

Processes month-end and year-end

Sends expired goods to vendors for credit

Reconciles inventory issues

Database Management

Enters medication and financial information into the Pyxis, BDM and Logibec databases

Monitors and tests pharmacy interface systems

Reviews, updates and maintains the formulary in response to the Pharmacy and Therapeutics recommendations upon Regional Medical Advisory Committee (RMAC) approval

Analyzes system reports and staff feedback to determine inventory levels

Oversees the building of Pyxis med stations

Resolves system issues

Secondary Hospital Site & Remote Locations

Fills and sends orders to facilities

Receives expired stock from contract facilities, sorts and catalogues the stock according to manufacturer/wholesaler then records which facility the stock belongs to and ships expired goods to the appropriate vendor

Divides credit invoice amounts and provides an itemized list along with a credit total to each facility

Prepares and updates ward stock sheet lists

Heat seals (blister packs) controlled drug stock for use at the facilities

Checks controlled drug sheets for error/omissions and makes arrangements to have them completed/corrected. Files and stores sheets as required by the College of Pharmacists

Checks expiry dates of products

Other duties as assigned

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

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📌 Pharmacy Assistant (Manitoba)
🏢 Shared Health-Soins Communs
📍 Manitoba