Administrative Assistant – Strata Litigation Position Overview BBU Law is a boutique law firm situated in downtown Vancouver. We represent clients on a broad spectrum of legal issues, primarily litigation and dispute resolution, with an emphasis on strata property law.
As we continue to grow, we are looking for a bright Administrative Assistant to support our law firm's daily operations in downtown Vancouver. This is an exciting opportunity for someone who wants to build an administration career with a dynamic growing organization. This is a permanent full-time, in-office position at our Vancouver office.
Key Responsibilities Perform administrative and clerical tasks to support the office operations
File opening and closing
Coordinate in person or virtual client ID verification
Log and maintain client contacts, communications, and assist team members with administrative updates
Conduct conflict checks and online searches (LTSA, CSO, BCOnline)
Producing and delivering legal demand letters and payout letters
Preparing and registering land title documents
Finalizing the delivery of payout funds
Inbox management for general inboxes
Manage the central phone line and efficiently route incoming calls
Handle incoming and outgoing mail and packages (sort, scan, and distribute incoming mail and faxes; coordinate time-sensitive courier services)
Ensuring office is clean and stocked (general cleaning duties, communicating maintenance issues to building, and stocking the kitchen)
Other duties as directed




Qualifications & Skills High school diploma and 1–2 years of proven administrative or reception experience (preferably within a professional services or legal environment).
Prior exposure to strata administrative or law firm an asset
High attention to detail, reliability, and the ability to multitask effectively in a professional setting
Proficient with Microsoft 365 (Word, Excel, Outlook, Teams, OneDrive)
Exceptional written and verbal communication skills
Ability to maintain confidentiality and handle sensitive information with discretion
Comfortable learning new software and systems
Ability to work independently while being part of a collaborative team
Strong follow-through and accountability
The Extras In addition to a competitive salary of $45,000 - $55,000 (commensurate of experience) , we offer a number of benefits designed to support your well-being and promote a healthy work-life balance. This includes:
Benefits package: Comprehensive health coverage for you and your family, including access to our employee assistance program (EAP)
Recognition: Opportunity for performance-based bonuses
Social events: Regular in office socials, off-site events, and more opportunities to connect
Time off: a generous vacation allowance and up to 8 sick days per year
Wellness: A flexible annual wellness subsidy
Transportation: We offer a subsidy for those commuting via public transportation
Great work environment: Our office space downtown has a great vibe and offers access to the city centre with transit, restaurants, scenic walking routes and shopping close by
We welcome the opportunity to meet qualified candidates seeking to join our team. We value diversity and are committed to creating an inclusive setting for all employees.

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📌 Administrative Assistant / Office Services (British Columbia)
🏢 BCLMA
📍 British Columbia