When you join Okanagan College, you’re joining a team that’s transforming lives and communities.

Every course you create, every student you support and every connection you build, it all matters.

Be a part of a vibrant campus community, where the work you do every day truly makes a difference.

Desired Start Date: November 23, 2026
Position End Date: July 23, 2027
Salary Range: $28.76 to $32.82 hourly
Bargaining Unit: Support
Appointment Type: Non-Regular Full-Time

Schedule: Monday - Friday 8:30-4:30 (Sept - April) Monday - Friday 8:00-4:00 (May - Aug)
Posting Closing Date: November 12, 2026

This position may be occasionally required to work outside of college hours.

Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and People Services if they want a Union Observer during interviews and final selection of candidates.

Your Opportunity

- Under the general supervision of the Executive Assistant, Health and Social Development, provides clerical services and administrative coordination, development, and maintenance for student practicum placements. Provides administrative and program support to vocational instructors and students support in the Health and Social Development portfolio office.

Functions and Duties

- PRACTICUMSUPPORT:
- In consultation with the Program Chair, coordinates and sets up student practicum placements using HSPNet and other systems.
- Enter all practicum requests and information into HSPNet to facilitate earlier placements
- Liaison with facility managers and coordinators regarding possible units used for practicum placements.
- Establish and maintain ongoing relationships with each clinical site throughout the Okanagan,



Shuswap, and Thompson regions.
- Coordinate and schedule practicum experiences in a variety of settings.
- Coordinate regular communication with practicum sites to ensure streamlined planning for student practica.
- Coordinates communication with clinical instructors and department Chairs regarding placement status.
- Coordinates communication with other OC departments and other institutions doing practicum placements to ensure equitable placements of students in high demand areas and facilities.
- Coordinate and maintain current contact information for all sites.
- Tracks, maintain, re-new or create recent Affiliation Agreements between Okanagan College and practicum facilities.

- PROGRAMANDFINANCESUPPORT:
- Provides administrative support services for the Health and Social Development office by:
- Providing reception services and responding to inquiries pertaining to Health and Social Development programs, screening calls and re-directing inquiries to the appropriate person or persons
- Pick up-drop off and sort mail
- Maintaining files, records and manuals, internal and external directories
- Relaying messages to students
- Providing support to the Program Advisory Committees by coordinating and attending meetings and preparing and distributing minutes




- Coordination and support for programs in the accreditation process
- Attend Chair meetings to record and distribute minutes as required
- Preparing supply orders
- Processes vocational instructor expense claims and Professional Development applications; reviewing for completeness and compliance with the collective agreement, and administers the first round of approval; coordinates final committee approval for PD funding; processes subsequent expense reimbursement and tracks total department PD funding on behalf of Finance.
- Prepares, codes, and ensures accuracy of payment forms for invoices, expense claims, Visa statements, purchase orders, web requisitions, work requests, payment vouchers and service contracts
- Budget support as necessary
- Maintain/update program information on the college website

- Assist with student orientation, recruitment strategies and activities
- Assists with the planning, coordination, implementation and tracking of all marketing strategies, promotional material, and activities of all program areas in the portfolio
- Promotes the programs and services of the portfolio through the implementation of marketing plans, personal contact, media, and other types of marketing activities
- Coordinates the distribution and tracking of Science & Technology laptops
- Provides instructional support services by:
- Assist with formatting exams, course outlines, class hand-outs, correspondence, timetables, photocopying, faxing, typing and scanning materials as required;
- Coordinates with support staff at other campuses
- Assists with the administration and coordination of Vocational evaluations
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📌 Program Assistant- Health and Social Development (Kelowna)
🏢 Okanagan College
📍 Kelowna