Manage executive calendars, travel arrangements, and meeting logistics while supporting senior management with accurate, timely administrative coordination. Maintain discretion across priorities and confidential information.
As an Executive Assistant, you will help senior leaders and stakeholders stay coordinated across business activities. Responsibilities include preparing meeting materials, tracking follow-ups, reconciling travel expenses, coordinating visitors, and maintaining administrative procedures. Solid communication, professionalism, and attention to detail are essential.
Key Responsibilities: Manage calendars, meeting logistics, and preparation for executives
Organize management meetings and coordinate required follow-ups
Arrange travel and reconcile cash and credit card purchases




Coordinate visitors and support day-to-day office operations
Research and integrate office technologies where appropriate
Requirements: At least five years in executive or administrative support
Extensive experience coordinating office operations and travel
Ability to meet demanding schedules and tight deadlines
Expert Microsoft Outlook, Excel, Word, and PowerPoint knowledge
Professional, accurate, proactive, and service-oriented approach
Use calendar management, travel coordination, office technology, and administrative judgment to strengthen executive effectiveness and business support.

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📌 Executive Assistant Calendar Travel Coordination (Quebec City)
🏢 Siemens Energy
📍 Quebec City