26.96 Executive Administrative Assistant *Please See Below for Shift Details
* This posting is open to all qualified applicants. Our Place Society (OPS) is an organization founded on inclusive and progressive Christian values and principles. We are driven by our values: hope and belonging, teamwork, unconditional love and safety. A team approach is critical to living out our mission and values and directing our work. The Executive Assistant provides high-level administrative, strategic, governance and operational support to the Chief Executive Office and on occasion Senior Leadership Team. As a trusted colleague, the Executive Assistant helps advance the organization’s mission by ensuring the effective functioning of the executive offices, supporting strategic initiatives, coordinating stakeholder engagement and managing confidential information with professionalism and discretion. This role serves as a key liaison between leadership, staff, Board Members, funders, community partners and external stakeholders. Coordinate meetings and prepare meeting materials, agendas, presentations, and briefing notes for CEO. Coordinate travel arrangements, itineraries and expense claims for CEO. Possibly draft, edit and proofread reports, presentations, letters and various documents for Directors when required. Support relationship-building activities that strengthen community engagement and organizational impact. Prepare and distribute meeting packages, agendas, minutes, and governance materials. Serve as a professional point of contact for Board Members, donors, funders, community partners, and other stakeholders. Assist with special events with the Board such as gatherings, community events. Perform a range of administrative duties often involving material of a confidential nature for the Chief Executive Officer/Leadership Team and Board. Collects and organizes data and prepares the Board Report for presentation at the Board Meetings. May draft replies for action items/ correspondence.



The Executive Assistant provides administrative assistance to the Board including minute taking, organizing, and attending monthly and annual General Board meetings. General Administrative Support Coordinates the ordering of office supplies for multiple work sites. Assist in the 1027 Pandora Office systems support, i.e. Strong written, editing, verbal and communications abilities. Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint and various AI applications such as Chat CPT and Claude. Excellent interpersonal/relationship building skills and customer service skills when dealing with community partners and stakeholders. Ability to work with diverse communities and a diverse staffing body. Strong skills in setting up virtual meetings. Ability to communicate effectively and in a highly professional manner on behalf of the CEO with an extensive network of individuals: senior level government officials, board members, senior executives, senior level business leaders and colleagues. Interpersonal and Relationship building skills A Diploma or degree in an administrative program is desirable, but not essential. Well-developed knowledge and understanding of senior executive functions and responsibilities. Training and

Experience:
A minimum of 5+ years of senior administrative experience, including supporting senior executives and leadership teams. Experience supporting Boards is a strong asset. Experience in the non-profit sector is an asset. Shifts: Monday to Friday, 37.5 hours per week, daytime hours. This position is a union-exempt, in-office position. Evening attendance is required once per month for Board Meetings. Vacation is accrued at a rate of 6%. Eligible for a 100% employer paid comprehensive benefits plan, including health and dental coverage, after completion of probationary period. We value the diversity of the communities we serve, and are committed to engaging and developing a diverse and inclusive workforce. Our Place Society welcomes applications from First Nation, Inuit, Métis, New Canadian, differently-abled, and LGBTQ2S communities. #

📌 #26.96 Executive Administrative Assistant (Canada)
🏢 Our Place Society
📍 Canada