5 days per week in office
- MontrealNorton Rose Fulbright Canada LLP is currently seeking a Receptionist for its Montreal office. The successful candidate will report to the Team Lead, Office Services & Facilities.
This is a highly visible, client-facing role that requires a full-time on-site presence in the Montreal office, five days per week. However, reception services are provided between 8:00 a.m. The successful candidate must be versatile and willing to adjust their schedule from time to time to provide coverage during planned or unplanned absences. Overtime may also be required to meet operational and business needs.
Answer, screen, and direct incoming telephone calls and messages as required.
Coordinate bookings for conference rooms, meeting rooms, and visitor offices, and liaise with catering, office services, and technical support teams as needed.
Manage the visitor log and issue temporary access cards to firm members and their guests as required.
Provide support to the catering and facilities teams with the setup, arrangement, and breakdown of meeting rooms, conference facilities, and event spaces, including the preparation of materials and supplies.
Provide first-level support for audiovisual equipment and escalate unresolved issues to the appropriate resources.
Coordinate requests relating to building maintenance, cleaning services, repairs, and access cards in collaboration with building management.
Perform a variety of administrative duties for the Office Services & Facilities team,



including processing invoices for approval, preparing meeting room usage reports, data entry, posting internal communications on Scoop or in the In the Know newsletter, and carrying out other related duties as required to support firm operations.
What You BringExperience in a receptionist position or an administrative role within a professional services environmentFull professional proficiency in both French and English, spoken and written.
Excellent customer service skills and the ability to communicate effectively with firm members at all levels, as well as with clients and visitors.
Strong computer skills, including proficiency with Microsoft Office and room booking software such as Korbyt or a similar platform.
Ability to perform certain logistical tasks that require frequent movement throughout the office and occasional handling of equipment or supplies.
As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright .
Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities.

📌 Clerical Receptionist/Data Entry (Canada)
🏢 Norton Rose Fulbright
📍 Canada