Executive Assistant
- Corporate Services Administration

Job Type
Permanent Full Time Administration / Clerical Date Posted: October 29, 2026 The Executive Assistant provides senior-level support to the EVP, Corporate Services & CFO, enabling the effective management and advancement of a broad portfolio of organizational, financial, operational, and strategic priorities. The role supports the coordination of key initiatives, facilitates executive decision‑making, monitors commitments and deliverables, and ensures priorities are effectively advanced across the organization. Working with a high degree of independence, judgment, discretion, and initiative, the Executive Assistant anticipates emerging needs, identifies issues requiring executive attention, and connects information, people, and priorities across the EVP & CFO’s portfolio. Serving as a trusted resource and key liaison, the Executive Assistant directly contributes to executive effectiveness and the successful execution of organizational priorities. Executive & Administrative Support Provide confidential, senior-level administrative support to the Executive Vice President, Corporate Services. Manage the tracking, internal circulation and execution processes of funding letters, signing authorization and other financial internal controls. Prepare, format, proofread, and distribute reports, presentations, correspondence, and briefing materials. Manage complex calendars, meeting schedules, expense claims, and invoice processing. Triage and respond to inquiries, compliments, and complaints in a professional and timely manner. Provide administrative support to portfolio-related committees, regional committees, working groups, and initiatives. Coordinate meetings and logistics, including preparation and distribution of agendas,



notices, minutes, and supporting materials, as well as arranging room bookings, catering, and equipment. Support effective committee functioning through timely follow-up, document management, and coordination of action items. Partner with portfolio leaders and team members to support both standing and ad hoc committee work aligned with organizational priorities. Maintain and update portfolio information on internal intranet sites. Manage the document management database for portfolio policies and procedures, including uploading, monitoring, and maintenance within a distributed model. Assist with research, data abstraction, and preparation of materials to support meetings, projects, and reports. Proofread and edit materials submitted by team members to ensure clarity, accuracy, and consistency. Liaise with other Executive Assistants to support coordination of Senior Team, Board, and Board Committee activities. Provide relief administrative support where required. Collaborate with peers to identify opportunities to improve the efficiency and effectiveness of executive-office processes and administrative workflows. Perform other related duties as assigned by the Executive Vice President, Corporate Services. Diploma in Business Administration or equivalent required Medical Terminology course considered an asset Minimum seven (7) years of progressive administrative experience.



Experience supporting strategic projects and internal financial processes strongly preferred. Experience in a healthcare or public‑sector environment preferred. Demonstrated history of successful process improvement through the utilization of technology, including artificial intelligence, considered an asset. Ability to meet the physical demands of the position, as outlined in the Physical Demands Analysis (PDA). Provides excellent customer service and contributes positively to teamwork and collaborative working relationships. Works independently with sound judgment, while remaining flexible to meet departmental and organizational needs. Demonstrates understanding of, and commitment to, equity, diversity, inclusion, and psychological safety. Uses required technology and digital tools effectively and demonstrates a willingness to learn new systems. Contributes to a culture of safety and continuous improvement by identifying risks, following safe work practices, and supporting quality initiatives. Demonstrates a commitment to ongoing skilled and personal development through continuous learning and reflective practice. employee recognition and assistance programs a competitive salary and benefits package Employment Equity OSMH is committed to diversity and equity in the workplace and welcomes applications from all qualified individuals, including women, visible minorities, Indigenous peoples, persons with disabilities, LGBTQ2S persons and others who may contribute to a diverse workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier‑free selection process for job applicants. Requests for accommodation can be made at any stage of

📌 Executive Assistant (Canada)
🏢 Perfdrive
📍 Canada