Number of positions to be hired under this posting

Number of positions to be hired under this posting 1

Additional Pay Considerations

Days of the Week

Days of the Week Monday to Friday

Work Schedule

Hours per Week 35

Additional Work Arrangements

EDO Days, work from home available

Position Type

Position Type Regular Full Time

Position Reason

Position Reason Replacement

Posting Type

Posting Type Employees & General Public

Division/School

Division/School Finance

Department

Department Finance

This position is posted in accordance with Clause 25.01(b) of the CUPE Collective Agreement. The pay rate related to this position is currently under review and may result in a change in evaluation or pay grade. Additional details will be supplied during the interview process.

Under the direction of the Manager and as a member of the Finance Department’s leadership team, the Coordinator provides strategic leadership for accounts payable operations and related financial systems across the college. This includes audit compliance, policy development, college-wide training, and integration with other financial and student systems. This role maintains a comprehensive understanding of the Colleague Finance accounting system, business processes, relationships, and integrations with the HR and Student Colleague modules, and the interface with business processes in other departments across the college. The Coordinator leads college-wide initiatives to streamline AP workflows, enhance vendor relations, ensure compliance with internal controls, and support audit and reporting functions. They will coordinate the full cycle of accounts payable activities,



including making payments to vendors and students, remitting and reporting amounts to governments and other agencies, managing bank accounts, and reconciliation of accounts. Demonstrating initiative and pride in performance, the Coordinator will contribute positively to a respectful and constructive work environment.

TYPICAL DUTIES

Must be able to perform, train current personnel, and supervise the duties of the Financial Accounting Payables Officers, and in addition:

- Maintains a global and integrated view of the financial record system, the business processes, relationships to other system modules, and interfaces with business and financial processes in other departments;
- Provides expertise and support for other financial systems with the College Foundation, College Bookstore, and other ancillary services;
- Liaises with Program Chairs, Deans, Assistant to the Dean, Administrative Officers and others to address processing and reporting needs;
- Leads college-wide business process reviews for accounts payable and related financial modules to ensure consistent practices and effective integration with student registration, HR, and other systems;
- Ensures financial data quality to meet reporting and accountability requirements and national accounting standards;




- Coordinates the processing of all accounts payable transactions and report production;
- Develops and provides college-wide training and support on payables and general ledger activities;
- Authorizes transactions, including adjustments to accounting records, bank and other reconciliations, and statutory remittances;
- Leads accounts payable workgroup to develop workflow and related documentation, training, and implementation plans;
- In a tactful and professional manner, persuades individuals to follow procedures and policies where they may not agree with the need to do so;
- Responds and provides guidance to enable timely response and resolution to issues arising as a result of system or business process challenges;
- Designs and manages advanced reporting tools and dashboards to monitor AP performance, compliance, and service standards;
- Represents Finance on college-wide committees for financial systems governance, ensuring AP processes align with institutional objectives.
- Verifies contracts for funding, recording, reporting, and claims procedures;
- Develops methodology for accounting for transactions to meet Generally Accepted Accounting Principles ( GAAP );
- Leads the development of complex spreadsheets and databases to support reporting requirements in an accurate and timely manner;
- Contributes to short and long-term planning and decision‑making related to financial systems, internal controls, and service delivery improvements;
- Provides cash management services including calculating discounts and premiums on investments and monitoring foreign exchange rates;

📌 Coordinator – Accounts Payable (Canada)
🏢 Camosun
📍 Canada