Job Overview We are a small excavation company in seeking an organized, detail oriented Administrative, Tendering & Safety Coordinator. This is an in-person, on-site position based in Merville BC. We’re looking for someone local or within reasonable commuting distance. The primary focus of this role is to identify and coordinate bid opportunities and maintain and support our company’s health and safety program. The position will also provide backup administrative support when needed, working alongside our existing office administrator. The ideal candidate has experience with workplace health and safety and a background in excavation, construction, or a related industry.

Key Responsibilities
Tendering & Procurement
- (Primary Focus)
- Search BC Bid and other procurement platforms for suitable work opportunities.
- Review bid opportunities and help determine whether they are a good fit for the company.
- Coordinate tender submissions, including gathering information, preparing documents, and tracking deadlines.
- Handle BC One Call requests and assist with permit applications as required for projects and tenders.
- Maintain organized bid files, records, and related documentation. Health & Safety
- (Primary Focus)
- Maintain and update the company’s health and safety program, procedures, and documentation.
- Help ensure safety practices and records meet applicable requirements.
- Review procedures and identify opportunities to improve workplace safety.
- Prepare and maintain safety forms, records, and other operational documentation.
- Support safety-related inquiries, training, and record keeping. Administrative Backup
- (As Needed)
- Provide backup for general office duties, such as data entry, proofreading, correspondence,



and record keeping.
- Assist with client inquiries, scheduling, billing, or basic bookkeeping when needed.
- Use tools such as Microsoft Office, Google Workspace, QuickBooks Online, Joist, and Slack. Qualifications & Experience
- Experience supporting or maintaining health and safety programs, preferably in excavation, construction, or a related industry.
- Experience with tendering or bid coordination; familiarity with BC Bid or similar procurement platforms is an asset.
- Strong organizational skills and attention to detail, with the ability to manage deadlines and competing priorities.
- Strong Microsoft Excel skills and confidence preparing forms, spreadsheets, and documentation.
- Positive written and verbal communication skills.
- Ability to work independently in a small-company environment and collaborate with the team.
- Previous administrative experience is an asset. Familiarity with QuickBooks or similar bookkeeping software is also an asset. Why Join Us?
- Work with a small, close-knit team at an excavation company.
- Typically Monday to Friday work schedule.
- Optional benefits available after 90 days.
- Join a great, family-oriented team. Pay: $25.00-$30.00 per hour Application question(s):
- Do you have experience coordinating bids or tender submissions?
- Have you used BC Bid or another procurement platform?
- What is your availability to start?
- What are your wage expectations?
- Are you able to work in person at our location in Merville, BC?
- Do you have work experience in excavation, construction, civil works, or a related industry?
- Do you have experience do you have supporting or maintaining a workplace health and safety program? Work

Location:
In person

📌 Administrative, Tendering (Merville)
🏢 Tippin Point Contracting
📍 Merville