Position: Executive Coordinator
- Governance & Board Support

Location:
Downtown Toronto (Hybrid
- 2 days onsite) Compensation: $35-$38 per hour Posting Type: Open vacancy

Job Type
Temporary Contract
- ASAP to March 2027, with potential for extension Our client, an established organization within the public sector, is seeking an experienced Executive Coordinator to provide high-level administrative and operational support to senior leadership and the Board of Directors. This opportunity is ideal for a highly organized, detail-oriented professional who thrives in a rapid-paced environment and brings experience supporting senior executives, coordinating board activities, and managing confidential information.

Key Responsibilities

- Provide executive administrative support, including calendar management, meeting coordination, correspondence, and scheduling.
- Coordinate Board and committee meetings, including preparing agendas, meeting packages, minutes, and follow-up documentation.
- Support governance-related activities, reporting requirements, and administrative processes.
- Prepare, review, and format reports, presentations, correspondence, and other executive-level documentation.
- Maintain confidential records, files,



and information with a high degree of professionalism and discretion.
- Liaise with internal and external stakeholders, ensuring effective communication and timely follow-up.
- Assist with administrative coordination across legal services, operational initiatives, and special projects.
- Maintain accurate documentation and support the smooth operation of the executive office.

Qualifications:

- Previous experience providing senior-level administrative or executive support.
- Experience supporting a Board of Directors, committees, or governance-related activities is highly desirable.
- Background within the public sector, nonprofit, legal, or regulatory environment is considered an asset.
- Exceptional organizational skills, attention to detail, and ability to manage competing priorities. Please send your resume in Word format to Angelica Stewart at [email protected] . REFER A TEMP HIRE AND EARN A BONUS For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #tor1

📌 Executive Coordinator (Toronto)
🏢 Quantum Management Services
📍 Toronto