Join Our Dynamic Team as a Clinic Coordinator Are you an outgoing, detail-oriented, and efficient professional looking to make a real impact? Ready to be part of a vibrant team where your skills and expertise are valued and celebrated? Be the Heart of Our Team. We’ll Support the Rest. Our admin team is the backbone of our practice, you keep everything moving so our therapists can focus on what they do best. We know the work you do matters, and we make sure you feel supported every step of the way. Here’s what you’ll enjoy with us:
- Competitive compensation ($22/hr)
- Initial limited hours, with the possibility of increased hours through time
- A warm, supportive environment where your role truly makes a difference
- A modern, light-filled space with free parking and direct subway access
- Convenient location in the Beaches Area of Toronto (please live close to the clinic) You’ll be joining a team that values collaboration, kindness, and growth—for our clients, for our therapists, and for you. Our Vision *At Sun & Moon Therapy Toronto, we are dedicated to the transformative power of psychotherapy, fostering healing and growth for the mind, body, and soul.
* Our Core Values *Authenticity
* *Transparency
* *Collaborative Team Environment
*

What We Offer

- Competitive Compensation
- Supportive Environment
- Beautiful Modern Office with Large Windows
- Conveniently located: 579 Kingston Rd, M4E 1R3
- Free parking and on the subway line What You’ll Do:
- Intake Calls: Take new intake inquiries and direct patients to the right fit therapist
- Front Desk Support: Provide exceptional support to our Psychotherapy practice, assisting with client bookings, payments, and managing intake & consent forms.
- Client Interaction: Welcome clients to the office, answer client calls and emails, and process payments at the end of sessions with professionalism and compassion.
- Quality Assurance: Ensure all administrative tasks are completed accurately,



including follow-ups on payments, securing payment information, and uploading secure documents. Manage booking software, including schedules and treatments offered.
- Office Maintenance: Keep the office area organized, manage office supplies, maintain clinical files, and confirm claims with insurance companies. To Succeed in This Role:
- You will excel if you possess excellent communication skills and the ability to lead and promote the vision of the clinic.
- You must be extremely organized, thinking 10 steps ahead, with the ability to see the big picture with an entrepreneurial mindset.
- You have a passion for helping others, as you will be the primary point of contact for our clients.
- You are able to use technology platforms, such as Google Workspace Apps, Dropbox and Jane

Qualifications:

- 2-3 years of experience in Client Care and Customer Service, preferably in a medical office at the front desk.
- Psychology undergraduate students and graduates are welcome Skills & Attributes of Our Ideal Candidate:
- Dynamic, self-motivated individual with the ability to work independently, proactively, and well under pressure.
- Strong communication skills with the ability to communicate professionally and compassionately.
- Confidence in sharing ideas and constructive feedback to help us grow.
- Ability to juggle multiple projects simultaneously, meeting deadlines and keeping promises.
- Tech-savvy, with experience using Google Drive Suite, Gmail, Dropbox, Mac, and Windows.
- Knowledge of JaneApp is an asset.
- An appetite for innovation and simplicity with a solid process orientation.
- Ability to work autonomously and collaboratively with a talented team. Application Process: Please submit your CV/resume and cover letter to [email protected] For more info on our practice, check out our website: www.sunmoontherapytoronto.com Accommodations available upon request.

Job Type
s: Part-time, Casual Pay: $22.00 per hour

Benefits:
- On-site parking Work

Location:
In person

📌 Administrator / Intake Coordinator (Toronto)
🏢 Sun & Moon Therapy Toronto
📍 Toronto