About Sovereign Dental Sovereign Dental is a growing, multi-location dental healthcare organization serving patients and communities across Thunder Bay and Northwestern Ontario. Our team consists of dedicated dental professionals, administrative staff, finance team and management personnel committed to delivering high-quality patient care. As we continue to grow, we are looking for a motivated, resourceful, and detail-oriented Human Resources Coordinator to join our management support team. This is an excellent opportunity for an HR professional who enjoys working with people, improving organizational processes, and making a meaningful contribution to a dynamic healthcare environment. Position Summary The Human Resources Coordinator will play a key role in coordinating and supporting human resources functions across all Sovereign Dental locations. Working closely with the CEO, Operations Manager, and Office Managers, the successful candidate will provide comprehensive HR support to the leadership team on a wide range of employee-related matters, including recruitment, onboarding, employee relations, performance management, HR administration, policy implementation, and regulatory compliance. The HR Coordinator will serve as a valuable resource to management, assisting with day-to-day HR needs, providing guidance on workplace policies and procedures, coordinating employee-related processes, and helping ensure consistent and effective HR practices throughout the organization. We are seeking an individual who demonstrates professionalism, sound judgment, initiative, and the ability to manage sensitive employee matters with discretion and confidentiality.

Key Responsibilities
Recruitment & Staffing
- Manage and coordinate recruitment activities, including job advertisements, resume screening, candidate communications, interviews, reference checks, and hiring documentation.
- Collaborate with the CEO, Operations Manager, and clinic managers to identify staffing needs, coordinate recruitment efforts, and support workforce planning.
- Maintain recruitment records, candidate pipelines, and hiring progress reports.
- Coordinate onboarding and orientation programs to ensure new employees are successfully integrated into the organization.
- Support recruitment initiatives for clinical, administrative, and operational positions. Employee Relations & Performance Management
- Provide ongoing HR support and assistance to the CEO and management team on employee-related matters.
- Act as a point of contact for employee inquiries related to HR policies, workplace procedures, and employment matters.
- Assist managers in addressing employee concerns, attendance issues, workplace conflicts, and performance-related matters.
- Coordinate probationary reviews, performance evaluations, and employee development processes.
- Assist with preparing performance improvement plans, disciplinary documentation, and other employee relations correspondence.
- Support management with employee meetings, workplace discussions, and follow-up actions when required.
- Promote a positive, respectful, professional, and accountable workplace culture.




- Identify employee engagement and retention opportunities and recommend practical improvements. HR Administration & Employee Records
- Maintain accurate, organized, and confidential employee personnel files and HR documentation.
- Prepare employment agreements, offer letters, employment verification letters, and other HR correspondence.
- Track employee probationary periods, employment status changes, certifications, and training requirements.
- Coordinate employee onboarding, internal transfers, and offboarding procedures.
- Maintain employee attendance, vacation, sick leave, and other leave records.
- Support payroll administration by ensuring employee information, attendance records, and employment changes are accurately communicated to the appropriate personnel.
- Assist the CEO and managers with HR documentation, employee correspondence, and administrative requirements as needed. Employment Standards & Regulatory Compliance
- Support compliance with Ontario's Employment Standards Act, Occupational Health and Safety Act, Human Rights Code, and other applicable workplace legislation.
- Assist management with interpreting and consistently applying workplace policies and employment standards.
- Assist with developing, reviewing, and implementing HR policies, procedures, and employee guidelines.
- Monitor mandatory training, workplace safety requirements, and employee compliance documentation.
- Help ensure HR practices are consistently applied across all clinic locations.
- Maintain awareness of changes to employment legislation and recommend updates to organizational practices where appropriate. HR Operations & Management Support
- Work collaboratively with the CEO, Operations Manager, and clinic managers to provide timely and effective support on human resources matters.
- Assist management with staffing challenges, employee concerns, workplace expectations, and other HR-related operational needs.
- Support the development and implementation of standardized HR processes across multiple locations.
- Coordinate employee training, professional development, and workplace orientation initiatives.
- Prepare HR reports, employee records, staffing summaries, and other documentation required by management.
- Assist with employee recognition, engagement, and retention initiatives.
- Support HR-related meetings, discussions, documentation, and follow-up activities.
- Assist with special HR projects and organizational improvement initiatives as assigned. Qualifications & Experience Required
- Post-secondary diploma or degree in Human Resources Management, Business Administration, or a related discipline.
- Previous experience in human resources, recruitment, employee relations, or HR administration.




- Working knowledge of Ontario employment legislation, particularly the Employment Standards Act.
- Strong organizational, time-management, and administrative skills.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to communicate professionally with employees and management.
- Demonstrated ability to handle confidential and sensitive information with discretion.
- Strong problem-solving skills, sound judgment, and attention to detail.
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
- Ability to work independently, manage competing priorities, and meet deadlines. Preferred
- Minimum 2 years of relevant human resources experience.
- Certified Human Resources Qualified (CHRP) designation, progress toward certification, or demonstrated HR experience in previous positions.
- Previous experience in a healthcare, dental, medical, or multi-location organization.
- Experience supporting employee relations, performance management, and workplace investigations.
- Familiarity with HR information systems, applicant tracking systems, and payroll-related processes. What We're Looking For The ideal candidate is a proactive, dependable, and approachable HR professional who is comfortable taking ownership of responsibilities and working collaboratively with senior leadership and management. You should be someone who:
- Takes initiative and follows through on responsibilities without requiring constant supervision.
- Can effectively support multiple managers and respond to a variety of HR-related needs.
- Approaches employee concerns with fairness, professionalism, and sound judgment.
- Understands the importance of confidentiality, consistency, and accountability.
- Can balance employee needs with organizational policies and operational requirements.
- Is comfortable having professional conversations about workplace expectations and performance.
- Enjoys developing practical solutions, improving processes, and contributing to a positive workplace culture.
- Can adapt to the changing priorities of a growing healthcare organization. Why Join Sovereign Dental?
- Be part of a growing and established dental healthcare organization.
- Work closely with the CEO and management team and contribute to meaningful HR initiatives.
- Gain exposure to a broad range of human resources responsibilities.
- Opportunity to develop and improve HR processes across multiple clinic locations.
- Collaborative work environment with opportunities for professional growth.
- Competitive compensation based on qualifications and experience.

How to Apply
Interested candidates are invited to submit their resume and a brief cover letter through Indeed, highlighting their relevant HR experience and qualifications. We thank all applicants for their interest in joining Sovereign Dental. Only candidates selected for an interview will be contacted. Pay: $45,000.00-$70,000.00 per year

Benefits:
- Company events
- Dental care
- Extended health care
- On-site parking Work

Location:
In person

📌 Human Resources Coordinator (Thunder Bay)
🏢 Sovereign Dental
📍 Thunder Bay